Ministry of Information and Broadcasting Tender by Satyajit Ray Film And Television Institute (GEM/2025/B/6131203)

Tender Title: Gym Accessories

Tender Reference Number: GEM/2025/B/6131203

Issuing Authority: Ministry of Information and Broadcasting

The Gym Accessories tender issued by the Ministry of Information and Broadcasting seeks to procure a significant amount of gym equipment for various purposes. This tender's primary objective is to supply essential fitness equipment, including but not limited to Pec Dec Fly Machines, Leg Curl Machines, Lat Pull Down with Rowing EV, and Smith Machines with Power Rack. A total of 840 units are required to fulfill the current demand across facilities.

Scope of Work and Objectives

The selected suppliers will be responsible for providing high-quality gym equipment that adheres to specific technical specifications outlined by the Ministry. The goal is to enhance fitness infrastructure, promoting health and wellness initiatives among various governmental and community sectors. The tender encourages innovative solutions that contribute to effective fitness training.

Eligibility Criteria

To qualify for this tender, bidders must be legally registered entities capable of supplying gym equipment. Eligibility includes:

• Being a registered business entity within the relevant industry.
• Possessing all necessary certifications and compliance documents.
• Meeting the specified technical requirements for products.

Technical Requirements

The essential technical specifications for the gym equipment include:

• Durability: Equipment must withstand rigorous use.
• Safety Standards: Compliance with national and international safety standards is mandatory.
• Functionality: All equipment must perform tasks efficiently and effectively as intended.
• Warranty: A specified warranty period is required to ensure parts replacement and maintenance support.

Financial Requirements

Bidders must demonstrate financial stability and capability to fulfill the contract requirements. This includes:

• Submission of financial statements for the past three years.
• Provision of a valid Earnest Money Deposit (EMD) to ensure commitment to the bidding process.
• Evidence of prior engagements in similar projects or contracts.

Document Submission Details

All interested parties are required to submit their bids electronically through the designated platform. The following documents must be included in the submission:

• Business registration certificates
• Technical and financial proposals
• Compliance certifications and quality standards
• EMD documentation

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions may include relaxed eligibility requirements and support mechanisms to foster entrepreneurship in the fitness equipment sector.

Evaluation Process

The evaluation of bids will follow a structured procedure:

• Technical Evaluation: Assessing compliance with technical specifications and standards.
• Financial Evaluation: Compare price proposals while considering overall value and sustainability.
• All submissions will be subject to a scoring system to determine the best supplier.

Delivery Locations

Successful bidders will be required to deliver the items to specified locations designated by the Ministry. Timelines for delivery will be outlined in the contract agreement post-bidding.

Contact Information

For any queries and clarifications, bidders are encouraged to reach out to the Ministry of Information and Broadcasting's official communication channels, which will be available during the tender lifecycle.