Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6129638)
Dip Chin Assist Machine,Horizontal Pin Loaded Chest Press Machine,Preacher curl bench,Leg Extension
Tender Timeline
Tender Title: Purchase Of Gym Equipment and Installation
Reference Number: GEM/2025/B/6129638
Issuing Authority: Department of Higher Education, Ministry of Education
The Department of Higher Education under the Ministry of Education is seeking competitive bids for the purchase of gym equipment and installation. This tender is focused on acquiring a wide range of gym equipment that caters to the needs of educational institutions looking to enhance their physical education facilities.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality gym equipment to facilitate physical fitness and athletic training in educational institutions. The scope of work encompasses the following equipment:
- Dip Chin Assist Machine
- Horizontal Pin Loaded Chest Press Machine
- Preacher Curl Bench
- Leg Extension Machine
- Standard Smith Machine with Functional Trainer
- Multi Station Gym with 6 Exercise Stations
- Various attachments and supporting items
All equipment must meet the required specifications and quality standards to ensure the safety and efficiency of the fitness programs in these institutions.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity with legal standing in accordance with local regulations.
- Provide proof of relevant experience in supplying and installing gym equipment.
- Comply with all necessary certifications relevant to the equipment provided.
Technical Requirements
Bidders must ensure that all products meet the specified technical requirements including durability, user safety, and operational efficiency. Each item should be accompanied by detailed technical specifications including dimensions, weight capacities, and materials used.
Financial Requirements
Prospective bidders must demonstrate financial stability through the submission of financial statements and provide an Earnest Money Deposit (EMD) along with their bid. The financial proposal should outline the pricing for each item listed in the tender.
Document Submission Details
All bids must be submitted electronically through the designated portal. Bidders should ensure that all necessary documents are uploaded in an acceptable format, which may include PDF and Excel files.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the procurement process. They may be granted specific relaxations in eligibility criteria and financial conditions to promote local economic growth.
Evaluation Process
Bids will be evaluated based on a multi-criteria evaluation process, assessing technical compliance, financial viability, and product quality as outlined in the tender documents. The evaluation team will score each submission to establish the most suitable supplier.
Delivery Locations
Equipment should be delivered directly to the educational institutions specified in the final contract, and bidders must include logistics costs in their proposal.
Contact Information
For any clarifications related to this tender, interested bidders should refer to the official contact details provided in the tender documentation. It is advised to reach out well before submission deadlines to ensure adequate time for responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for submitting a bid in the tender include being a registered entity and demonstrating previous experience in the supply and installation of gym equipment. Bidders must also comply with local regulations and provide necessary certifications, ensuring they meet the technical and financial qualification criteria stipulated in the tender documents.
Bidders must provide certifications that demonstrate compliance with relevant quality standards for gym equipment. This might include safety compliance certifications and industry-specific quality assurance documents. It is imperative that all equipment adheres to established norms to ensure safety and performance.
The submission process requires bidders to prepare their proposals and upload them electronically on the designated platform. All documents should be in accepted formats—primarily PDF and Excel. Bidders must ensure their proposals are fully completed and conform to submission guidelines outlined in the tender.
Payment terms will be indicated in the tender documents, generally including provisions for an Earnest Money Deposit (EMD) and performance security. Payments may be released upon successful delivery and installation of the equipment based on agreed milestones during the project timeline.
MSEs are afforded certain provisions in this tender including relaxed eligibility criteria and potential financial incentives. This is part of a broader strategy to promote local businesses and encourage participation from smaller enterprises in government procurement processes.
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