Tender Title: Audio Conference System
Reference Number: fe176517
Issuing Authority: Ministry of Micro, Small and Medium Enterprises
The Audio Conference System tender, identified by reference number fe176517, is issued by the Ministry of Micro, Small and Medium Enterprises (MSME). This tender aims to procure cutting-edge audio conference systems that enhance communication capabilities within governmental and affiliated entities, reinforcing democratic dialogue and operational efficiency.
Scope of Work and Objectives
The primary objective of this tender is to source and install high-quality audio conference systems that ensure seamless audio communication for meetings, conferences, and other official gatherings. The scope includes:
- Design, supply, installation, and maintenance of audio conference systems.
- Incorporation of advanced audio technology to facilitate clear and uninterrupted sound transmission.
- Support services that include a warranty, installation guidance, and ongoing technical assistance.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Must be a registered entity under the MSME framework.
- Prior experience in supplying and installing audio conference systems.
- Possess valid certifications relevant to audio technology and equipment.
Technical Requirements
Bidder submissions must include detailed specifications for the audio conference systems. Key technical requirements may encompass:
- Clarity and reach of audio technology.
- Compatibility with existing infrastructure and systems.
- Features such as noise cancellation and user-friendly interfaces.
Financial Requirements
Bidders should provide comprehensive financial documentation which typically includes:
- Proof of financial stability (e.g., balance sheets).
- Previous contract values in related fields demonstrating financial capability to undertake this project.
Document Submission Details
Interested bidders are required to submit their bids and supporting documents electronically through the designated portal by the specified deadline. It's crucial for bidders to ensure that all documents are complete, accurately filled, and submitted in accordance with the guidelines.
Special Provisions
The tender emphasizes inclusivity by providing special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate and may receive preferential evaluation conditions to foster growth and competitiveness in the market.
Evaluation Process
Submissions will undergo a comprehensive evaluation based on technical and financial parameters. The evaluation criteria will focus on:
- Adherence to eligibility and technical specifications.
- Financial proposal viability.
- Performance history and quality standards of previous projects.
Delivery Locations
Products must be delivered to specified locations within the jurisdiction of the Ministry, as detailed in the submission guidelines.
Contact Information
For further inquiries or detailed information, interested parties may directly consult the Ministry of Micro, Small and Medium Enterprises through the provided communication channels on the official tender page.
In summary, the Audio Conference System tender under reference fe176517 seeks innovative solutions that enhance communication for governmental operations, encourages participation from MSEs, and prioritizes efficient evaluation processes to streamline procurement.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under the MSME scheme, having prior experience in supplying and installing audio conference systems, and carrying valid certifications in audio technology. Bidders must demonstrate that they possess the necessary resources and expertise to fulfill the tender requirements.
Submissions must be provided in compatible electronic formats, including PDF and Word documents. It’s essential to ensure all forms, certificates, and financial statements are properly formatted and legible. Additionally, all technical specifications should be clear and concise, showcasing the capabilities of the offered audio conference systems.
Successful bidders may be required to provide performance security in the form of a bank guarantee or deposit, covering a percentage of the contract value. This security ensures adherence to the contractual terms and provides compensation in case of non-compliance or failure to deliver the agreed-upon services.
Bidders are expected to adhere to international quality standards relevant to audio technology, such as ISO certifications. The audio conference systems must also comply with established industry standards for performance, reliability, and safety. Demonstrating a history of quality assurance in previous contracts can enhance a bid’s competitiveness.
The evaluation process will involve a thorough review of both technical and financial submissions, focusing on compliance with the eligibility criteria, technical specifications, and previous performance records. A scoring system may be employed to ensure impartiality in selection, with results notified to all bidders upon conclusion of the evaluation.
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