Tender Title: Custom Bid for Services - Project Management Unit PMU as Knowledge Partner cum Event Planner for Celebration of United Nations International Year of Cooperatives IYC 2025

Reference Number: GEM/2025/B/6126382

Issuing Authority

Ministry of Cooperation is the issuing authority for this tender, responsible for overseeing the procurement process and ensuring transparency.

Scope of Work and Objectives

The scope of work involves selecting a qualified organization to provide project management and event planning services as a knowledge partner for the celebration of the United Nations International Year of Cooperatives (IYC) 2025. The selected bidder will be tasked with coordinating various aspects of the event, including planning, executing, and managing all activities associated with the celebration. Key objectives include fostering cooperation among communities, promoting cooperative models, and creating awareness about sustainable development through cooperative initiatives.

Eligibility Criteria

Eligible bidders must meet several eligibility criteria to participate in this tender. These include being a registered entity capable of fulfilling the requirements set forth by the Ministry of Cooperation. Proof of valid registration, a strong track record in project management and event planning, and relevant experience working on similar events is essential.

Technical Requirements

Bidders must possess technical capabilities to execute the project, including expertise in project management, a comprehensive understanding of cooperative principles, and event planning experience. They should provide evidence of their technical qualifications and any related certifications that demonstrate their capability to manage large-scale events.

Financial Requirements

Respondents must present a detailed financial proposal outlining their budget and pricing structure. Bidders should also include their financial stability documentation, such as audited financial statements from the past three years, to ensure they possess the fiscal capability to undertake this project.

Document Submission Details

All proposals must be submitted electronically through the designated government e-procurement portal. Bidders are required to include all relevant documents, such as proposals, qualifications, and financial statements, in a single file format, which should be specified in the Submission Guidelines of the tender documentation.

Special Provisions

Special provisions may be available for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to encourage participation from smaller enterprises and innovative new businesses while ensuring compliance with relevant regulations.

Evaluation Process

The evaluation process will be based on the criteria defined in the tender documentation, focusing on the bidder's qualifications, technical capability, proposed methodology, and overall financial offer. A comprehensive evaluation will be conducted to identify the most responsive and responsible bidder.

Delivery Locations

The event's planning and execution will primarily take place at various locations suitable for hosting the celebrations, which will be determined based on the winning bidder's proposals and expertise.

Contact Information

For clarification or inquiries regarding this tender, interested parties are encouraged to reach out through the portal's designated communication channels.

Additional Information

Bidders are strongly advised to consult the full tender documentation for a comprehensive understanding of the requirements and expectations. Participation in this tender represents an opportunity to play a pivotal role in enhancing cooperative awareness and practices as part of the global celebrations for the International Year of Cooperatives.