NA Tenders (GEM/2025/B/6171194)
High back Ergonomic Office Chair,File Cover,Rim A4,T Pin,Stapler Pin Big Size,Stapler Pin Small Siz
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Tender Title: Supply of Ergonomic Office Supplies
Tender Reference Number: GEM/2025/B/6171194
Issuing Authority: Ministry of Drinking Water and Sanitation
The Ministry of Drinking Water and Sanitation invites bids for the procurement of multiple office supplies including high back ergonomic office chairs, file covers, Rim A4 paper, T pins, and both big and small-sized stapler pins. The total quantity for this procurement is 430 items. The primary objective of this tender is to enhance the office infrastructure to promote a better working environment while ensuring it aligns with the organizational mission.
Scope of Work and Objectives
The scope of work under this tender includes:
- Supply of Office Furniture: Providing high back ergonomic office chairs that promote better posture and comfort.
- Provision of Stationery Items: Includes file covers, Rim A4 papers, T pins, stapler pins in two sizes, and pens.
- Delivery and Installation: Successful bidders will be responsible for delivering all items to the designated locations as stipulated by the Ministry.
Eligibility Criteria
To be eligible for consideration, bidders must meet the following criteria:
- Business Registration: Bidders must possess valid business registration certificates.
- Past Performance: A demonstrated history of providing similar supplies to government agencies or large organizations will be an advantage.
- Financial Stability: Bidders should provide evidence of financial performance for the last two fiscal years.
Technical Requirements
Bidders are expected to comply with the following technical specifications:
- Ergonomic Chairs: Must meet standards for ergonomic design to support extended usage.
- Stationery Quality: All stationery items, particularly paper and stapler pins, must comply with ISO (International Organization for Standardization) standards for quality and reliability.
Financial Requirements
- Pricing: Bidders are required to submit cost proposals for each category of items specified in the tender.
- Earnest Money Deposit (EMD): A specific EMD amount will be required to accompany the bid submission, which will be specified in the tender documentation.
Document Submission Details
Bids must be submitted electronically via the designated government e-portal. All required documents must be formatted as specified in the bid instructions. Late submissions will not be entertained, and bidders are encouraged to check the submission format carefully.
Special Provisions
The tender includes provisions and benefits for Micro and Small Enterprises (MSEs). Eligible MSEs may receive preferences during the evaluation process to ensure inclusivity in public procurement.
Evaluation Process
The evaluation will be based on compliance with technical specifications, financial offer, and past performance. A multi-criteria approach may be adopted to assess bids fairly and thoroughly.
Delivery Locations
Bidders will be required to provide delivery schedules and locations as part of their proposal. The Ministry will specify locations in its final instructions to successful bidders.
Contact Information
For inquiries regarding this tender, bidders may consult the relevant department for detailed instructions that will assist in completing the submission accurately. Responses should direct inquiries through the appropriate channels provided in the documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business registration certificate. Bidders must also demonstrate a history of supplying similar office products to governmental organizations or large enterprises, and evidence of financial stability over the past two fiscal years is required.
The technical specifications demanding adherence entail that the ergonomic office chairs must align with recognized standards for ergonomic design promoting comfort. Additionally, all stationary items such as Rim A4 papers and stapler pins must comply with relevant ISO quality standards, ensuring durability and functionality.
The Earnest Money Deposit (EMD) specifics will be detailed in the tender documentation. Generally, it serves as a security deposit to guarantee the bidder’s intent and commitment to fulfilling the contract. The EMD will be held until the bidding process is concluded, and the selected vendor is confirmed.
Bids must be submitted electronically through the specified government e-portal as highlighted in the tender details. It is essential to follow the submission format as dictated in the tender instructions. Late submissions will disqualify your application, thus timely submission is crucial.
Benefits for MSEs include preferential treatment during the evaluation process, which aims to foster inclusion and promote fair competition among smaller firms in public procurement. This is part of broader initiatives to enhance the participation of MSEs in government contracts and support their growth in the industry.
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