Tender Title: PABX System and Digital Phone
Tender Reference Number: GEM/2025/B/5996331
Issuing Authority/Department: Ministry of Environment Forest and Climate Change
Scope of Work and Objectives
The primary objective of this tender is to procure a comprehensive PABX System and Digital Phone solution that includes a variety of components such as IP-PBX, Digital Key Phones, Gateways, AC to DC Converters, Analog Phones, MDF, Racks, and UPS. The scope of work involves not only the supply of these items but also their installation. This initiative aims to improve communication infrastructure within the ministry, ensuring that all departments are equipped with reliable and efficient communication tools.
Eligibility Criteria
To qualify for participation in this tender process, bidders must fulfill specific eligibility requirements. These criteria typically include, but are not limited to:
- Being a registered business entity in India.
- Having prior experience in supplying and installing PABX and digital telecommunication systems.
- Availability of necessary technical certifications and licenses.
- Meeting any other specified requirements as included in the detailed tender documents.
Technical Requirements
Bidders must comply with the prescribed technical specifications for products and services offered. The tender calls for equipment that meets international quality standards and is compatible with existing systems in use within the ministry. Documentation proving compliance with these specifications should be provided.
Financial Requirements
Participating bidders are required to provide comprehensive financial information, including:
- Demonstration of financial stability.
- Evidence of previous contracts and sales in the telecommunications sector.
- Clear breakdown of costs associated with the supply and installation of the PABX System and Digital Phones.
Document Submission Details
All necessary documents and proposals must be submitted electronically through the designated portal. Bidders are expected to include all required certifications, project timelines, and financial documents. Failure to provide complete documentation may result in disqualification from the tendering process.
Special Provisions
This tender may include special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged to apply, provided they can meet the essential qualification requirements. Additional points may be awarded during the evaluation process for compliance with government initiatives such as 'Make in India'.
Evaluation Process
Tenders will undergo a rigorous evaluation process that assesses both technical and financial proposals. Factors influencing this evaluation will include compliance with initial specifications, quality assessments, and overall cost-effectiveness. Points may be awarded for local content, adherence to Indian manufacturing standards, and the overall credibility of previous work.
Delivery Locations
Successful bidders will be required to deliver the equipment directly to designated locations specified by the Ministry of Environment Forest and Climate Change. Ensure timely delivery and installation as per the agreed timelines is critical for project success.
Contact Information
For any inquiries or clarifications regarding the tender, interested bidders are encouraged to refer to the official communication channels provided in the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include a valid business registration, demonstrable experience in supplying and installing telecommunication systems, and compliance with necessary technical certifications. Participants must also meet any specific requirements mentioned in the tender documents to ensure they qualify for bidding.
To participate, bidders must provide various documents including GST registration, PAN, and any industry-specific certifications that validate their expertise in telecommunications. Additionally, proof of previous projects related to PABX System and Digital Phones may be required to establish credibility.
All tender-related documents must be submitted electronically through the prescribed online portal. Bidders are advised to follow submission guidelines precisely, ensuring that all required documents, including technical and financial proposals, are uploaded correctly before the deadline.
An Earnest Money Deposit (EMD) may be required as part of the tender submission process to ensure commitment from bidders. The specific amount will be detailed in the tender documents. Additionally, successful bidders might need to furnish a performance security that guarantees the fulfillment of the contract terms.
Yes, MSEs are encouraged to participate in this tender, as special provisions may exist to facilitate their involvement. Benefits may include relaxed eligibility criteria, support under government initiatives like ‘Make in India,’ and possible additional scoring during the evaluation based on local content contributions.
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