Tender Title: Procurement of IT HW for Upgradation of CHACHRO Conference Hall

Reference Number: GEM/2025/B/6101525

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Procurement of IT HW for Upgradation of CHACHRO Conference Hall tender is an integral project aimed at enhancing the technological capabilities of the CHACHRO Conference Hall. This initiative intends to procure a variety of advanced IT hardware, including but not limited to Video Walls, Back Wall Structure Frames, Ceiling Microphones with Brackets, Digital Signal Processors, USB to Dante Converters, POE Amplifiers, Ceiling Speakers, PTZ Cameras with 12 Optical Zoom for video conferencing, and various switches and cables essential for seamless audio-visual integration.

Scope of Work and Objectives

The primary objective of this tender is to provide high-quality IT hardware that meets specified performance standards for the conference hall's operational requirements. The successful bidder will be responsible for supplying, installing, integrating, testing, and commissioning all equipment required for optimal performance.

The scope of work includes:

• Supply and installation of all listed IT hardware.
• Integration of systems for interoperability.
• Comprehensive testing to ensure functionality.
• Detailed documentation of the installation process.
• Training for personnel on the use of the newly installed systems.

Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

• Registered as a legal entity under relevant industry standards.
• Proven experience in providing IT hardware solutions for similar projects.
• Demonstrated ability to deliver within a stipulated timeframe.
• Compliance with applicable industry safety and quality standards.

Technical Requirements

All equipment supplied must meet stringent technical requirements including:

• ISO certifications for quality assurance.
• Compatibility with existing infrastructure.
• Provision of detailed technical specifications for all hardware components.

Financial Requirements

Bidders are expected to provide a comprehensive financial proposal that includes:

• Itemized pricing for all components.
• Warranty details and after-sales support costs.
• A breakdown of payment terms and conditions that align with project milestones.

Document Submission Details

Bidders must prepare and submit documentation that includes:

• A complete bid proposal covering all aspects of the tender.
• Relevant certificates and proof of previous work.
• Financial documents and compliance certifications.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups through specific provisions aimed at fostering inclusivity and providing support that can help them thrive in competitive procurement scenarios.

Evaluation Process

Submissions will be evaluated based on criteria including:

• Adherence to technical specifications.
• Financial viability.
• Compliance with eligibility requirements.
• Overall value offered in relation to equipment and services.

Delivery Locations

The equipment will be delivered to the CHACHRO Conference Hall, as specified in the tender documents.

Contact Information

For any queries related to the tender, interested parties should reach out directly through the contact details as specified in the government website.

This tender presents an excellent opportunity for qualified vendors to engage with the Ministry of Defence and contribute to a pivotal project that enhances national infrastructure through state-of-the-art technology solutions.