Tender Title: Fresh Cut Floral Bouquet Service
Tender Reference Number: GEM/2025/B/6127836
The Ministry of External Affairs invites bids for the provision of Fresh Cut Floral Bouquet Services. This tender aims to establish a reliable service provider capable of delivering a variety of floral arrangements that will cater to official events and functions organized by the Ministry.
Scope of Work and Objectives
The primary objective of this tender is to supply fresh cut floral bouquets including but not limited to arrangements featuring Oriental Lily, Lilium, Anthurium, Gerbera, Carnation, Orchid (all colors), Tata Rose (all colors), Tube Rose, White Chrysanthemum, Dahlia, Bird of Paradise, and Crijatimamas. The service provider will be required to produce bouquets in multiple sizes and compositions, varying from 20 to 40 flowers per arrangement, with the potential inclusion of rose petals across arrangements.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Must be a registered legal entity compliant with relevant state laws.
- Proven experience in floral design and bouquet delivery.
- Ability to supply the quantity specified (total quantity: 226 arrangements).
- Financial stability to execute the delivery of ordered services.
Technical Requirements
Bidders are expected to adhere to the following technical specifications:
- Flowers used must be fresh and sourced from reputable suppliers.
- Bouquets should meet quality standards in terms of presentation and longevity.
- The service provider must demonstrate adherence to best practices in floral handling to ensure freshness.
Financial Requirements
Every bidder must provide:
- A detailed price breakdown for floral arrangements.
- Evidence of financial capability to handle the service contract.
- Submission of Earnest Money Deposit (EMD) as specified in tender guidelines.
Document Submission Details
Effective submission of documents is critical. Bidders must ensure that:
- All proposals are submitted digitally through the designated online platform in the specified formats.
- Required certifications, including business registration, and compliance documents are included in the bid submission.
Special Provisions
Provisions will be made for Micro, Small, and Medium Enterprises (MSEs) to participate actively. Startups are also encouraged to submit their proposals and will be granted consideration based on their innovative solutions within the floral arrangement domain.
Evaluation Process
The evaluation of bids will include the following criteria:
- Compliance with eligibility and technical requirements.
- Pricing competitiveness.
- Quality assessment of proposed floral arrangements.
- Past performance and references from previous clients.
Delivery Locations
Delivery locations are specified by the Ministry of External Affairs, and service providers must be capable of delivering arrangements to various designated government facilities.
Contact Information
For inquiries regarding the tender, contact details will be specified in the official tender documentation. Bidders are encouraged to refer to the official government procurement website for any clarifications required.
By ensuring compliance with the requirements outlined, bidders can enhance their chances of successful participation in this tender while contributing to government events effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating proven experience in floral design, and financial stability. Bidders must also be capable of fulfilling the quantity of 226 floral arrangements required by the Ministry of External Affairs.
To participate in the Fresh Cut Floral Bouquet Service tender, bidders must submit documents proving business registration, compliance certifications, and any additional certificates that demonstrate experience in handling floral arrangements and events.
The registration process entails creating an account on the designated government procurement platform, where bidders must submit relevant documents, including corporate registrations and financial statements, after which they can access tender details and submit their bids.
Documents submitted for the Fresh Cut Floral Bouquet Service must typically be in PDF or standard document formats as stipulated in the official tender guidelines. Bidders should ensure adherence to specified formatting requirements.
Payment terms will be defined in the contract signed upon award of the tender. Typically, payments will be contingent on delivery milestones and inspection of floral arrangements, ensuring adherence to quality standards established in the tender documentation.
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