NA Tender by South Asian University (GEM/2024/B/5386844)
Master System,Compute System,GPU Compute System,PFS Storage Disk Array,PFS Storage IO nodes,Smart R
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Title: SITC of CPU GPU Based HPC Cluster
Reference Number: GEM/2024/B/5386844
Issuing Authority: Ministry of External Affairs
The Ministry of External Affairs is inviting bids for the SITC (Supply, Installation, Testing, and Commissioning) of a CPU GPU Based HPC (High-Performance Computing) Cluster. This initiative aims to enhance computational capabilities to support various research and academic projects in line with the operational needs of the South Asian University. The project consists of providing a complete setup, including Master Systems, Compute Systems, GPU Compute Systems, PFS Storage Disk Arrays, and more.
Scope of Work and Objectives
The primary objective is to deliver a fully operational HPC cluster that meets the specific computational needs articulated in the detailed Bill of Quantity (BoQ). The successful bidder will provide all requisite components including, but not limited to:
- Smart Rack Solutions
- Fire Detection and Suppression Systems
- UPS Systems
- Network Switches
- KVM Switches
- Software Stack
- Installation, Training, and Documentation
- Warranty and Support including Year 4 and Year 5 AMC (Annual Maintenance Contract)
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- A registered business entity with a minimum average annual turnover of 460 Lakhs over the last three financial years.
- Experience in implementing similar projects with a proven track record.
- Compliance with all applicable technical specifications mentioned in the BoQ.
Technical Requirements
Bidders must adhere to technical specifications that include the compatibility of equipment and infrastructure with current standards, performance benchmarks, and quality standards. Detailed specifications can be found in the BoQ document linked below.
Financial Requirements
An Earnest Money Deposit (EMD) of 800,000 is mandatory and must be submitted along with the bids. All pricing should adhere to local procurement guidelines while ensuring a competitive pricing evaluation.
Document Submission Details
Bidders are required to submit their bids in two packets: the technical packet and the financial packet. Each packet must contain all requisite documents such as:
- Proof of eligibility and experience
- Financial statements
- Compliance documents related to the BoQ
- Other supporting documents as specified
All submissions need to be made through the designated portal on or before the submission deadline.
Special Provisions for MSEs/Startups
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups will be in place to promote participation. Bidders should refer to the provided documentation to leverage benefits offered under current government policies.
Evaluation Process
The evaluation will be done based on a total value-wise evaluation approach, focusing primarily on the technical merits of the solution offered and compliance with the specified requirements. A two-stage bid submission process will ensure fairness and transparency.
Delivery Locations
The successful bidder will be required to coordinate with the South Asian University regarding delivery locations and installation logistics for efficient setup and commissioning of the HPC cluster.
Contact Information
For any queries related to this tender, interested bidders are encouraged to refer to the links provided below for detailed documentation and access relevant contacts in their submission.
This comprehensive invitation aims to select a qualified vendor capable of fulfilling the requirements for the HPC Cluster project effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with an average annual turnover of at least 460 Lakhs over the last three financial years. Bidders must demonstrate relevant experience in executing similar projects and comply with technical specifications listed in the BoQ document.
Bidders need to provide supporting certificates that include registration documents, proof of financial stability (like balance sheets or income statements), and past project experience in similar domains. Certificates confirming compliance with technical specifications are also necessary.
To register for participation, bidders must complete the registration process on the GeM portal. Ensure all business documentation is readily available and compliant with the eligibility criteria before starting the registration.
Accepted document formats typically include PDF, DOC, and XLS. Bidders should verify specific requirements mentioned in the tender documents, ensuring that all submissions adhere to the guidelines.
The technical specifications include system compatibility with current standards, performance benchmarks, and adherence to quality norms specified in the BoQ. Detailed specifications are outlined in the BoQ document linked above.
The quality standards required for the project align with industry benchmarks for High-Performance Computing components. Bidders must demonstrate compliance with these standards through supporting documentation.
Yes, bidders must comply with all local procurement policies, including ‘Make in India’ regulations, and provide necessary documentation proving compliance.
The evaluation will focus on both technical and financial aspects, with specifications outlined in the tender documents. Bids will be received, assessed, and evaluated based on total value wise evaluation methods.
The EMD amount required for this tender is 800,000. Bidders must submit this amount along with their bids to ensure participation in the tender evaluation process.
Bidders must provide a performance security as stipulated in the tender documentation, usually set at a percentage of the contract value to assure the Government of fulfillment of obligations.
Payments will typically be structured based on project milestones and deliverables as outlined in the contract. Specific payment terms are detailed in the tender documentation.
Price evaluation will consider total costs inclusive of all deliverables, comparisons to market rates and previous bids regarding the same or similar projects.
All documents must be submitted online via the GeM portal. Ensure you have a complete set of documentation ready before the submission deadline.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation in government tenders.
Compliance with ‘Make in India’ policies is essential. Bidders must demonstrate their commitment to local manufacturing and supply chains as part of the evaluation process.
The evaluation and selection process involves examining technical specifications, financial proposals, compliance with eligibility criteria, and overall project feasibility against benchmarks laid out in the tender documentation.
Notification of results will be communicated via the GeM portal or through the outlined channels specified in the tender document post-evaluation.
By addressing these FAQs, bidders will ensure a clearer understanding of the necessary requirements and processes related to the tender.
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