Tender Title: Supply of office stationery, cleaning supplies, and related items
Tender Reference Number: GEM/2025/B/6156388
Issuing Authority: Ministry of Home Affairs

Overview

The Ministry of Home Affairs is inviting tenders for the supply of various office-related products including office stationery, cleaning supplies, and essential equipment. The aim is to procure high-quality goods to support the operational needs of the ministry, ensuring efficiency and productivity within governmental functions.

Scope of Work and Objectives

The scope of this tender is to provide a range of items that include but are not limited to:

• Xerox and printing supplies
• Stationery items such as pens, highlighters, papers, and files
• Cleaning agents such as floor cleaners, disinfectants, and detergents
• Miscellaneous supplies including batteries, brooms, and other office essentials

The primary objective is to ensure that the Ministry of Home Affairs has access to reliable and timely supplies, enhancing overall operational efficiency and maintaining a clean working environment.

Eligibility Criteria

Bidders must meet the following eligibility criteria to qualify for this tender:

• The bidder must be a legally registered entity.
• Proof of relevant experience in supplying similar items to government or corporate entities.
• Recent financial statements to demonstrate the viability of the business.
• Compliance with applicable laws and regulations, including tax obligations.

Technical Requirements

Bidders are required to meet specific technical specifications for all items supplied. This includes:

• Quality standards meeting national and international benchmarks.
• Detailed product descriptions and compliance with safety regulations.
• Certifications for certain products, such as cleaning agents and electronics.

Financial Requirements

Bidders must provide:

• A clear pricing model for each item listed in the bid.
• Details of any discounts or bulk pricing agreements that may apply.
• Compliance with payment terms stipulated by the Ministry.

Document Submission Details

All tender submissions must be completed electronically via the designated portal. Bidders must upload all required documents in PDF format and ensure that all files are properly labeled and submitted by the specified deadline.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions include:

• Streamlined registration processes for MSEs.
• Consideration of local businesses under the Make in India initiative, which promotes domestic manufacturing and local content.

Evaluation Process

All submissions will be evaluated based on:

• Compliance with technical requirements.
• Financial viability and pricing.
• Responsiveness to submission guidelines.

The Ministry of Home Affairs reserves the right to conduct site visits and interviews to validate the capabilities of shortlisted bidders.

Delivery Locations

Suppliers must demonstrate the ability to deliver items to various locations as designated by the Ministry. All logistical arrangements must ensure timely delivery to maintain operational continuity.

Contact Information

For further inquiries, bidders can refer to the Ministry of Home Affairs' official communication channels. Detailed contact information is available on the ministry's official website.