Supply and Installation of Audio-Visual Equipment

75 LED Display,Video Conferencing Codec,Ceiling Microphone,8 Port Switch,Cable Cubby,Transmitter Ty

Goods
Qty:92
EMD: ₹3.6 Lakh

Tender Timeline

Tender Issue
June 2, 2025 at 4:55 PM

Tender Description

Tender Title: Supply and Installation of Audio-Visual Equipment
Tender Reference Number: 17ee18eb3
Issuing Authority/Department: Ministry of Petroleum and Natural Gas

Scope of Work and Objectives

The primary objective of this tender is to procure and install various Audio-Visual Equipment for office and conference spaces under the Ministry of Petroleum and Natural Gas. The scope encompasses the supply and installation of a comprehensive list of items, which includes LED Display, Video Conferencing Codec, Ceiling Microphone, 8 Port Switch, Cable Cubby, and Transmitters among other essential equipment. The selected vendor will also be responsible for installation, programming, commissioning, and providing resident engineering support.

Tender BOQ Items

19 Items
1.

75 LED Display

As per tender terms

Qty:4
Unit:ea
60
2.

Video Conferencing Codec

As per tender terms

Qty:1
Unit:ea
60
3.

Ceiling Microphone

As per tender terms

Qty:2
Unit:ea
60
4.

8 Port Switch

As per tender terms

Qty:1
Unit:ea
60
5.

Cable Cubby

As per tender terms

Qty:7
Unit:ea
60
6.

Transmitter Type-I

As per tender terms

Qty:3
Unit:ea
60
7.

BYOD Switcher or Transmitter Type-II

As per tender terms

Qty:1
Unit:ea
60
8.

UC Receiver

As per tender terms

Qty:1
Unit:ea
60
9.

Receiver

As per tender terms

Qty:3
Unit:ea
60
10.

HDMI Switcher

As per tender terms

Qty:1
Unit:ea
60
11.

Distribution Amplifier

As per tender terms

Qty:1
Unit:ea
60
12.

Control Processor

As per tender terms

Qty:1
Unit:ea
60
13.

Column Array Speakers

As per tender terms

Qty:1
Unit:ea
60
14.

Amplifier

As per tender terms

Qty:1
Unit:ea
60
15.

Audio De-embedder

As per tender terms

Qty:1
Unit:ea
60
16.

AV Rack

As per tender terms

Qty:1
Unit:ea
60
17.

Cabling and Termination

As per tender terms

Qty:1
Unit:ls
60
18.

Installation Programming Commissioning

As per tender terms

Qty:1
Unit:ls
60
19.

Resident Engineer

As per tender terms

Qty:60
Unit:mmn
60

General Information

Item Category
75 LED Display , Video Conferencing Codec , Ceiling Microphone , 8 Port Switch , Cable Cubby , Transmitter Type-I , BYOD Switcher or Transmitter Type-II , UC Receiver , Receiver , HDMI Switcher , Distribution Amplifier , Control Processor , Column Array Speakers , Amplifier , Audio De- embedder , AV Rack , Cabling and Termination , Installation Programming Commissioning , Resident Engineer
Department Name

Financial Information

EMD Amount
₹3,61,510.00
OEM Average Turnover
₹54.00 Lakh (s)
Minimum Turnover
₹54.00 Lakh (s)
Bid Offer Validity
120 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

6 Documents
GeM-Bidding-7917406.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
Other DocumentsOTHER
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements include being a registered entity, demonstrating experience in similar projects, and providing relevant financial documentation. Bidders must show compliance with any technical specifications laid out in the tender documents, along with any supporting certificates required for eligibility assessment.

Bidders must submit a variety of documents, including completed technical and financial proposals, proof of registration, performance certificates, and any required industry-standard certifications. Specific formats for these documents will be specified in the tender documentation, ensuring all submissions meet the required standards.

Proposals must be submitted electronically through the specified portal mentioned in the tender. Bidders need to ensure all documents are in the accepted formats outlined, including clear labeling of technical and financial sections. It is crucial to adhere strictly to submission guidelines to avoid disqualification.

Yes, the tender includes specific provisions aimed at Micro, Small, and Medium Enterprises (MSEs), providing advantages in the bid evaluation process. This ensures that small-scale suppliers have equal opportunities while promoting local business growth and innovation, particularly in accordance with national policies.

The selection process will evaluate bids based on a mix of technical compliance and financial viability. Evaluators will consider the adherence to quality standards, the completeness of submitted documents, and, ultimately, the price offered. The most competitive bidder offering the best value while meeting all technical specifications will be awarded the contract.

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