Tender Title: Supply of HSD/HFHSD to Deendayal Port Authority at Kandla and OOT-Vadinar
Reference Number: GEM/2025/B/6163502
The Deendayal Port Authority, under the Ministry of Ports, Shipping and Waterways, invites tenders for the Supply of HSD/HFHSD (High-Speed Diesel/High-Frequency High-Speed Diesel) to the Deendayal Port Authority located in Kandla and OOT-Vadinar. This tender is categorized under high-value supply contracts and aims to procure a total quantity of 9,751 metric tons of HSD/HFHSD fuel. The objective of this procurement is to ensure a reliable supply of fuel for port operations, enhancing logistical efficiency and operational capabilities at these critical maritime hubs.
Scope of Work and Objectives
The successful bidder will be responsible for the delivery of HSD/HFHSD fuel to specified locations within the Deendayal Port Authority jurisdiction. The primary objectives include:
- Ensuring timely delivery of specified quantities.
- Adhering to all safety and quality standards relevant to fuel supply.
- Regular coordination with the port authority to monitor supply status and address any operational requirements.
Eligibility Criteria
Bidders must fulfill the following eligibility requirements:
- Registration as a valid entity in accordance with applicable government regulations.
- Experience in the supply of fuel or similar commodities with a track record of at least 3 years.
- Compliance with local and national regulatory requirements concerning fuel distribution.
Technical Requirements
The technical requirements for this tender are as follows:
- The fuel supplied must meet the quality specifications and standards defined by the Ministry of Petroleum and Natural Gas.
- The bidder must provide certifications of fuel quality and specifications.
- A detailed operational plan for logistics and delivery must be submitted along with the bid.
Financial Requirements
Bidders must submit a financial proposal outlining:
- Detailed pricing for HSD/HFHSD per metric ton.
- Any applicable taxes and additional costs.
- Earnest Money Deposit (EMD) to be included, as specified in the tender documentation.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform. Bidders are required to upload the following documents:
- A completed bid form.
- Certificates proving compliance with the technical requirements.
- Financial proposal and EMD payment receipt.
Special Provisions
- Micro, Small, and Medium Enterprises (MSMEs) are encouraged to participate in this tender, and additional benefits may be available for qualifying entities.
- Startups registered under the relevant government initiatives may also receive advantageous terms.
Evaluation Process
The evaluation process will assess bids based on:
- Compliance with eligibility and technical requirements.
- Price evaluation criteria ensuring value for money.
- Timeliness and reliability of the proposed supply chain logistics.
Delivery Locations
Deliveries will be made to the following locations:
- Deendayal Port Authority at Kandla
- OOT-Vadinar
Contact Information
For further inquiries regarding this tender, please connect with the official representative from the Deendayal Port Authority via the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating an experience of at least 3 years in supplying fuel or similar commodities, and adhering to all local and national regulations governing fuel distribution. Bidders must also provide certifications that verify compliance with the specified quality standards.
Bidders must submit necessary certifications that attest to the quality of HSD/HFHSD fuel. These include compliance certificates from recognized authorities, licenses for supply operation, and any additional paperwork confirming adherence to local content and procurement rules as specified by the government.
Documents must be submitted through the designated electronic procurement platform. Bidders are required to upload the completed bid form, proof of certifications, and the financial proposal, including the Earnest Money Deposit (EMD) payment receipt.
Upon award of the tender, the successful bidder will be required to provide performance security which generally ranges between 2% to 5% of the contract value. This security is essential to ensure compliance with the terms and conditions outlined in the tender and acts as a safeguard against non-performance.
Micro, Small, and Medium Enterprises (MSMEs) may receive specific benefits, such as price concessions during the evaluation process or reduced performance security requirements. Startups may also find advantageous provisions under relevant government initiatives, particularly those aligned with Make in India policies, promoting local businesses and innovation.
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