Tender Title: Leasing in of Commercial Properties - Office Space

Reference Number: GEM/2025/B/6172562

Issuing Authority/Department:
Ministry of Road Transport and Highways, National Highways Authority of India

Introduction

The Ministry of Road Transport and Highways through the National Highways Authority of India is inviting bids for the leasing of commercial properties, specifically focusing on office spaces through a wet lease arrangement. This tender showcases an excellent opportunity for service providers specializing in commercial real estate and leasing services to engage in a lucrative contract that supports infrastructure development across highways.

Scope of Work and Objectives

The primary objective of this tender is to secure the leasing of office space for operations. The specific scope of work includes:

• Leasing office space maintaining a wet lease arrangement where all operational and maintenance expenses are borne by the lessor.
• The contract period is set up to 5 years.
• Preferred leasing options are for properties located on the 1st or 2nd floor with adequate space for operational requirements.
• Essential facilities such as CCTV, streetlights, and other necessary installation support.

The winning bidder will contribute to efficient administrative functions by providing suitable office space to facilitate the national transport developments.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Registration as a legal entity.
• Necessary prior experience in the leasing of commercial properties.

Technical Requirements

The technical specifications include:

• Carpet area availability of 2,500 sqft or more.
• Compliance with necessary safety and operational standards evidenced through documentation.
• Facilities should be clean and well-maintained.

Financial Requirements

Prospective bidders are expected to present:

• Competitive financial proposals that reflect the market rental rates.
• Evidence of the fiscal ability to maintain the leased space throughout the lease period.
• The proposed rent is 225 per 2500 sqft of carpet area.

Document Submission Details

All bids and required documents should be submitted electronically through the designated platform. Bidders must ensure the completeness and accuracy of documentation as incomplete submissions may result in automatic disqualification.

Special Provisions

This tender allows for participation by Micro, Small, and Medium Enterprises (MSEs) and startups, providing an opportunity to enhance their business footprint in government leasing contracts.

Evaluation Process

Bids will be assessed based on:

• Compliance with eligibility and technical criteria.
• Financial proposals and pricing strategies.
• Overall capability of the bidder to meet the required services.

Considerations for price evaluation will be carefully examined ensuring fairness within the tender awarding process.

Delivery Locations

The deliverables (office space) must be located either on the 1st or 2nd floor of commercial properties in close proximity to major transportation networks as indicated by the issuing authority.

Contact Information

For any inquiries regarding this tender, potential bidders are encouraged to refer to the National Highways Authority's official communication channels, ensuring accurate and reliable information.