Tender Title: Custom Bid for Services - Analysis of Wear Debris and NAS Value in Lube Oil

Reference Number: GEM/2025/B/6154064

Issuing Authority

This tender is issued by NLC India Limited, under the Ministry of Coal.

Scope of Work and Objectives

The primary objective of this tender is to engage qualified service providers for conducting a thorough analysis of wear debris and NAS (Non-Aqueous Soluble) value in lube oil. This analysis is crucial for monitoring lubrication effectiveness and machinery performance in various operations at NLCIL-BTPS. The successful bidder will be expected to provide detailed reports based on collected samples, including characterization of wear particles and assessment of lube oil quality.

Eligibility Criteria

Eligible bidders must be registered entities with demonstrable experience in performing similar analytical services. This includes fulfilling any regulatory standards set by governing bodies and possessing a valid industrial license. Moreover, bidders must have the necessary technical qualifications, certifications, and infrastructure to carry out these analyses.

Technical Requirements

Bidders should possess state-of-the-art laboratory facilities equipped with appropriate testing methods for analyzing wear debris and lube oil samples. Certified personnel should conduct all analyses in compliance with relevant industry standards. Documentation proving technical capabilities and past experience will be essential for the evaluation process.

Financial Requirements

Bids must include a detailed financial proposal outlining the total cost of services, including any potential additional charges. Bidders are required to demonstrate financial stability through previous financial statements or appropriate guarantees.

Document Submission Details

All tender documents must be submitted electronically through the designated GEM portal. Bidders should ensure that all required documents are completed and attached in the prescribed format. Late submissions won’t be entertained.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides preferential benefits in the evaluation criteria to ensure inclusivity. Startups are also invited to participate, in adherence to the government's initiatives aimed at fostering new business growth.

Evaluation Process

Bids will be evaluated based on various criteria, including technical capabilities, financial proposals, and compliance with eligibility requirements. A scoring methodology will be applied to rank the bids effectively, with emphasis placed on the quality and relevance of the proposed services, in addition to overall cost.

Delivery Locations

The services provided under this contract are to be conducted primarily at NLCIL’s designated operational sites. Detailed logistics and specific site requirements will be provided to the successful bidder post-contract award.

Contact Information

For any queries relating to this tender, the contact details of the procurement department at NLC India Limited are available through the GEM portal.

This tender represents an opportunity for service providers specializing in wear debris analysis to engage with a reputable public sector organization. Proposals must align with the comprehensive scope outlined herein and contribute to the efficient operation of the Ministry of Coal's endeavors.