Tender Title: Annual Maintenance Service for Air Conditioners
Reference Number: 335623ecf
The annual maintenance service for air conditioners tender is issued by the POWER GRID Corporation of India Limited under the auspices of the Ministry of Power. This tender aims to select qualified service providers who can deliver comprehensive maintenance services for air conditioning units, thereby ensuring optimal functionality and performance throughout the year.
Scope of Work and Objectives
The scope of this tender includes providing annual maintenance services for a total of 31 air conditioning units. The objective is to ensure that these units remain in excellent working condition, minimizing downtime and enhancing energy efficiency. Service providers are expected to deliver a range of maintenance activities, including routine inspections, repairs, cleaning, and parts replacement as necessary.
Eligibility Criteria
Bidders must meet specific eligibility requirements outlined in the tender documentation. This typically includes being a registered entity with the appropriate licenses to conduct maintenance services for air conditioners. Interested parties should possess relevant industry experience and ideally have a proven track record of similar service contracts.
Technical Requirements
Technically, the service providers must adhere to established quality standards and safety regulations. All maintenance work must comply with current environmental and energy efficiency legislations. Bidders are expected to be familiar with various air conditioner types and models, allowing them to address diverse maintenance needs.
Financial Requirements
Financially, bidders must demonstrate the capacity to fulfill the terms of the contract, which may include providing proof of solvency or financial stability. A detailed breakdown of pricing, including labor, parts, and any other associated costs, must be submitted along with the bid.
Document Submission Details
Bidders are required to submit all necessary documentation as specified in the tender. This includes eligibility proof, technical credentials, financial statements, and any other supporting documents. Submissions must be made electronically through the stipulated channels to ensure proper tracking.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation in government contracts. This initiative supports a diverse range of businesses and encourages innovation in service delivery.
Evaluation Process
The evaluation process for submitted bids will involve a thorough examination of compliance with the eligibility criteria, technical capabilities, and financial reliability. Bids will be assessed based on their completeness, clarity, and value proposition. Higher weightage will be given to those demonstrating superior quality assurance practices and responsiveness to maintenance requests.
Delivery Locations
The services will primarily be required at various locations managed by POWER GRID Corporation of India Limited. The specifics of these locations will be provided to the selected service provider post-contract award.
Contact Information
For additional inquiries regarding this tender, interested parties may refer to the official channels released by the POWER GRID Corporation of India Limited. Detailed contact information can be accessed through their official website or procurement portal.
This tender for the annual maintenance service of air conditioners represents an opportunity for experienced service providers to contribute to the operational efficiency of essential governmental infrastructure. All stakeholders are encouraged to participate actively, ensuring a robust and competitive bidding process that emphasizes quality and reliability.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender typically include being a registered entity with appropriate industry licenses. Bidders must have prior experience in delivering maintenance services for air conditioners and should meet the standards set by the POWER GRID Corporation of India Limited and the Ministry of Power. Compliance with quality and safety regulations is also mandatory.
Bidders must adhere to established quality standards and safety regulations regarding air conditioning maintenance. This includes knowledge of various air conditioner models and the ability to perform routine inspections, repairs, and parts replacements in compliance with current environmental regulations. Understanding specific maintenance protocols for different air conditioning systems is crucial for compliance.
While specific payment terms may vary, generally, service providers are required to outline their payment terms within their bid submissions. Payment schedules are typically established based on the completion of service milestones or monthly billing, ensuring that the provider meets performance expectations throughout the contract duration. Participating bidders should include a clear financial proposal detailing these terms.
The evaluation and selection process involves a comprehensive review of submissions against the eligibility criteria, technical requirements, and financial proposals. Bids will be evaluated based on their completeness, clarity, and value offered to POWER GRID Corporation of India Limited. Those achieving high scores in quality assurance and responsiveness to maintenance needs are more likely to be selected.
This tender offers specific benefits for MSEs, including relaxed eligibility criteria and potential price benefits. Additionally, MSEs and startups may receive preference during the evaluation process, which helps promote broader participation in government contracts and encourage competition among emerging service providers.
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