Sports and Youth Affairs Department Haryana Tender by Department Of Sports & Youth Affairs, Haryana, Panchkula (1a29c77e8)
CRICKET KIT,BADMINTON KIT,VOLLEY BALL KIT,YOGA MAT,WEIGHT TRAINING SET,KABADDI MATS,BASKETBALL KIT,
Tender Timeline
Tender Title: Supply of Sports Kits
Tender Reference Number: 1a29c77e8
Issuing Authority: Sports and Youth Affairs Department, Haryana
The purpose of this tender is to procure various sports kits that cater to a range of athletic disciplines. This will include equipment and kits for sports such as cricket, badminton, volleyball, yoga, weight training, kabaddi, basketball, football, judo, wrestling, hockey, and carrom. The overall objective is to provide high-quality sports equipment that enhances training and competitive performance for athletes in the state.
Scope of Work and Objectives
The scope of work entails the complete supply of identified sports kits as per the specifications detailed in the tender documentation. The objectives include:
- Ensuring all items meet the defined quality standards.
- Delivering the total quantity of 203 kits as specified by the authorities.
- Adhering to timelines and maintaining effective communication with tender officials.
Eligibility Criteria
To participate in the tender process, bidders must meet certain eligibility requirements:
- Bidders should be registered entities with valid business licenses.
- Must comply with local laws and regulations concerning the supply of sports equipment.
- Proven experience with similar contracts, preferably with government entities.
Technical Requirements
Bidders must ensure that the supplied equipment complies with industry-relevant standards. This includes but is not limited to:
- High-quality materials for durability and performance.
- Compliance with any applicable safety standards for sports equipment.
- Provision of detailed specifications and samples prior to full procurement.
Financial Requirements
Financial requirements include:
- Submission of a financial bid along with a clear breakdown of costs.
- compliance with payment terms which will be clarified upon award notification.
- A valid Earnest Money Deposit (EMD) should accompany the bid, details of which will be provided in the tender submission paperwork.
Document Submission Details
Bids must be submitted electronically via the designated portal. The following documents must accompany the bid:
- Registration certificates
- Quality assurance documents
- Financial bid and EMD details
- Technical specification sheets
Special Provisions
This tender acknowledges the participation of Micro, Small, and Medium Enterprises (MSEs) and start-ups, providing specific benefits such as:
- Quotas for MSE participants in the procurement of sports kits.
- Relaxed eligibility criteria for these small-scale businesses.
Evaluation Process
Bids will be evaluated on the following criteria:
- Compliance with technical specifications and quality standards.
- Competitive pricing.
- Timeline for delivery as stipulated in the tender requirements.
- Past performance record and reliability of the bidder.
Delivery Locations
Suppliers will be required to deliver the sports kits to designated locations across Haryana as specified upon the award of the contract.
Contact Information
For any queries regarding the tender submission process, bidders are encouraged to reach out directly to the Sports and Youth Affairs Department of Haryana through the official contact channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with valid licenses for trading. Bidders must comply with all local laws and showcase experience in similar supply contracts, especially involving government projects. Furthermore, compliance with environmental and safety standards for sports equipment is crucial to meet the tender standards.
The technical specifications for the sports kits need to ensure high-quality materials that enhance performance and follow established industry safety standards. Documentation proving compliance with these specifications, along with product samples, may be required to validate the claims made in the bids.
The Earnest Money Deposit (EMD) is a financial guarantee submitted by bidders along with their proposal, demonstrating commitment to the bid. The details regarding the amount required for EMD will be specified in the tender documentation and are crucial for the evaluation process, as proposals without an EMD may be disqualified.
The evaluation and selection process will be based on factors such as compliance with technical specifications, cost-effectiveness, and adherence to delivery timelines. Bidders will undergo a thorough assessment of their past performance and reliability. The detailed criteria will be outlined in the tender documents.
The tender has specific provisions for MSEs, including relaxed eligibility criteria and potential quotas that favor these enterprises. This initiative is aimed at encouraging participation from small businesses, which can also contribute to local economic development and adhere to ‘Make in India’ policies.
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