State Public Service Commission Tender by Uttarkhand Public Service Commission (2bb6012fc)

Tender Title: Supply of Book Scanners
Reference Number: 2bb6012fc
Issuing Authority: State Public Service Commission

Scope of Work and Objectives

The State Public Service Commission is seeking bids for the supply of book scanners to enhance the efficiency and accuracy of document processing within the department. The primary objective of this tender is to procure high-quality scanning equipment that meets the operational standards and specifications defined by the Commission. The successful bidder will be responsible for delivering a total of two book scanners that will aid in the digitization of extensive documentation while ensuring optimal scanning quality.

Eligibility Criteria

Eligible bidders must meet specific qualification requirements to participate in the tendering process. The requirements include:

• Registration as a legal entity with the appropriate government authorities.
• Previous experience in supplying similar equipment to government institutions or recognized organizations.
• A valid GST registration and compliance with tax regulations.
• Submission of a performance guarantee as stipulated in the tender documents.

Technical Requirements

Bidders must provide book scanners that fulfill the following technical specifications:

• Resolution of at least 600 DPI for effective digitization.
• Capability to scan a variety of document sizes including A4, A3, and larger formats if needed.
• High-speed scanning of at least 30 pages per minute to ensure efficient processing.
• Compatibility with standard software systems used for document management.

Financial Requirements

Bidders must demonstrate financial viability as part of the financial requirements:

• Submission of audited financial statements for the last three fiscal years.
• Adequate turnover to ensure the capability to fulfill the requirements of the contract.
• A mandatory Earnest Money Deposit (EMD), the details of which can be found in the tender documentation.

Document Submission Details

All documents must be submitted electronically through the designated tender platform. Bidders should ensure that all required documentation, including technical and financial proposals, is complete before submission. An acknowledgement of submission will be provided by the system.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Special provisions include:

• Relaxation of eligibility criteria for MSEs.
• Possibility of price preference as per government norms to promote Make in India initiatives.

Evaluation Process

The evaluation process will consist of two main phases:

1. Technical Evaluation: Verification of technical compliance to ensure that all specifications meet the requirements.
2. Financial Evaluation: Analysis of submitted financial proposals. Price evaluation will consider various aspects including cost-effectiveness and compliance with the tender conditions.

Delivery Locations

The successful bidder will be required to deliver the book scanners to the State Public Service Commission’s premises, located within the jurisdiction defined in the tender documentation.

Contact Information

For any inquiries, you may refer to the official contact points listed in the tender documentation. Ensure that you direct your questions through the specified communication channels to guarantee timely responses.