Tender for Sports Facility Management below Shri Ram Bridge - Rajkot Municipal Corporation

The Rajkot Municipal Corporation (RMC) invites expressions of interest from qualified individuals, institutions, and academies to manage and operate the sports facility located beneath Shri Ram Bridge in Rajkot. This tender aims to enhance urban sports infrastructure and promote community engagement in sports activities. The project involves the administration of the sports facility, ensuring proper maintenance, organization of sports events, and providing a safe environment for athletes and visitors. The scope covers a 12-month completion period, with a total estimated cost of INR 2,00,000 and an earnest money deposit of INR 4,000. Interested bidders must submit their proposals through the official e-Procurement portal within the specified deadlines. This opportunity aligns with the government's urban development and sports promotion initiatives, encouraging participation from diverse stakeholders committed to fostering sports culture in Rajkot.

• Manage and operate the sports facility located below Shri Ram Bridge in Rajkot.
• Ensure regular maintenance and cleanliness of the sports infrastructure.
• Organize sports events, tournaments, and community activities to promote active participation.
• Provide adequate safety measures and supervision for visitors and athletes.
• Maintain records of usage and activities for reporting purposes.
• Collaborate with local authorities for facility upgrades and improvements.
• Adhere to all safety, health, and environmental regulations.

The process involves:

1. Submission of technical and financial bids via the e-Procurement portal.
2. Technical bid evaluation scheduled on 27-05-2025 at 11:30 AM.
3. Opening of price bids for qualified bidders.

Key Deliverables	Specifications
Maintenance	Daily cleaning, repairs, safety checks
Event Management	Organize at least 4 sports events quarterly
Reporting	Monthly activity reports
Compliance	Adhere to government safety standards

Bidders must demonstrate experience in sports facility management and provide all required documents as specified in the tender notice.

✓ Must have a proven track record in managing sports or recreational facilities.
✓ Must possess valid registration and licenses as per local laws.
✓ Should have relevant experience in organizing sports events.
✓ Financially sound with minimum annual turnover of INR 1,00,000 in the last 3 years.
✓ Submit the required earnest money deposit of INR 4,000.

Qualification Criteria	Requirements
Experience	Minimum 2 years in sports facility management
Financial	Minimum turnover of INR 1,00,000 in last 3 years
Certifications	Valid licenses and safety certificates
Documentation	Completed technical bid forms, EMD receipt

**Note:** Bidders must meet all eligibility criteria to qualify for the tender process.

The sports facility should include basic infrastructure such as courts, open spaces, and safety features. Technical parameters include:

Parameter	Specification
Area	Minimum 500 sq. meters
Facilities	Playing courts, seating arrangements, lighting
Safety	Fire extinguishers, first aid kits
Equipment	Sports gear as per activity type

Sequential steps for technical compliance: 1. Inspection of existing infrastructure. 2. Implementation of safety measures. 3. Regular maintenance and reporting.

All technical specifications must conform to local safety and environmental standards, with detailed compliance reports submitted during bid evaluation.

The total estimated budget for this project is INR 2,00,000. The financial bid should include a percentage rate for management fees or fixed cost proposals. Payment terms are as follows:

Payment Schedule	Details
Advance	20% upon contract signing
Milestone Payments	50% based on project progress every 4 months
Final Payment	30% after successful completion and acceptance

Bidders must submit a detailed financial proposal in the prescribed format, ensuring transparency and compliance with tender guidelines. The bid offer must be valid for 120 days from the bid submission deadline.

1. Download and review tender documents from the official portal.
2. Submit technical and financial bids online before the deadline.
3. Attend the technical bid evaluation scheduled on 27-05-2025 at 11:30 AM.
4. Post-evaluation, qualified bidders will be invited for price bid opening.
5. Final selection will be based on combined technical and financial scores.

Timeline	Event
13-05-2025	Bid submission start date
23-05-2025	Bid submission end date
27-05-2025	Technical bid evaluation
30-05-2025	Price bid opening

**All bidders must ensure submission of complete documents and adhere to the specified timelines.**

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	50%
Experience in sports facility management	30%
Financial proposal	20%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet all eligibility criteria and provide comprehensive documentation to score favorably. The final decision will consider overall bid competitiveness, compliance, and experience.

Date	Event	Details
13-05-2025	Bid start	Bid submission opens on this date
23-05-2025	Bid end	Last date for bid submission at 17:00
27-05-2025	Technical evaluation	Scheduled at 11:30 AM
30-05-2025	Price bid opening	To be notified

**Note:** All deadlines are strict. Bidders are advised to submit their bids well before the closing date.

For queries and assistance, contact:

| Name | Dy. Municipal Commissioner |
| Phone | 8347989800 |
| Address | Rajkot Municipal Corporation, Dr Ambedkar Bhawan, Dhebarbhai Road, Rajkot - 360 001 |
| Email | nprocure@ncode.in |

Support services are available during office hours. Bidders are encouraged to seek clarifications well in advance of the bid deadline.

All participating bidders must register on the e-Procurement portal and procure a valid Digital Signature Certificate (DSC) as per IT Act 2000. Free training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. Bidders are advised to review the detailed tender documents linked below for comprehensive guidelines and compliance requirements. The tender process emphasizes transparency, fairness, and adherence to government procurement policies.