Bhavnagar Municipal Corporation Tender for Outdoor Gym Equipment Supply & Installation

This government tender issued by Bhavnagar Municipal Corporation invites qualified bidders to supply, install, and commission outdoor gym equipment across multiple parks and gardens in Bhavnagar, Gujarat. The project aims to enhance public health and recreational facilities by upgrading outdoor fitness infrastructure. The tender is open to experienced vendors specializing in sports goods and outdoor fitness equipment. Key details include:

| Tender Title | Supply, Installation & Commissioning of Outdoor Gym Equipment |
| Tender ID | 681c328fd6c08c4308e175ba |
| Location | Bhavnagar, Gujarat |
| Estimated Completion | 4 Months |
| Estimated Value Range | Not specified |
| Bid Submission Start Date | 08-05-2025 |
| Bid Submission End Date | 28-05-2025 |
| Tender Fee | INR 2400 |
| EMD | INR 73,000 |
| Department | Bhavnagar Municipal Corporation |
| Contact | Garden Superintendent, Bhavnagar |

This opportunity is ideal for vendors with proven experience in outdoor sports equipment, municipal infrastructure projects, and compliance with government procurement standards.

The scope of work involves the complete supply, installation, and commissioning of outdoor gym equipment at designated parks and gardens managed by Bhavnagar Municipal Corporation. Key deliverables include:

• Supply of high-quality outdoor gym equipment conforming to safety and durability standards.
• Installation of equipment at specified locations as per approved layouts.
• Testing and commissioning of all equipment to ensure operational safety.
• Providing necessary accessories, signage, and safety instructions.

The process includes:

1. Site assessment and finalization of equipment placement.
2. Delivery of equipment to designated sites.
3. Installation and setup as per technical specifications.
4. Conducting operational testing and quality checks.
5. Handing over fully functional outdoor gym setups to the municipal authority.

All work must adhere to the technical standards specified in the tender documents, ensuring safety, durability, and user-friendliness.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration certificates, including GST, PAN, and company registration.
• ✓ Must submit a valid certificate of registration for EPF and ESI numbers.
• ✓ Must provide a Bank Solvency Certificate equal to 20% of the estimated project cost for the current year 2023.
• ✓ Must submit D.D. of tender fee and EMD as specified.
• ✓ Must have prior experience in supplying and installing outdoor sports or gym equipment.
• ✓ Must comply with all statutory requirements and possess relevant licenses.

Qualification Criteria	Details
Minimum Turnover	INR 10 Lakhs in the last financial year
Experience	At least 3 similar projects in the past 5 years
Financial Stability	Bank Solvency Certificate of INR 1.46 Lakhs
Certification	Valid GST, PAN, EPF, and ESI certificates

Bidders failing to meet these criteria will be disqualified from the bidding process.

The outdoor gym equipment must meet the following technical parameters:

Specification	Requirement
Material	Weather-resistant, corrosion-proof steel and high-density plastic
Safety Standards	Compliant with IS 9873 and EN 16630
Load Capacity	Minimum 150 kg per unit
Dimensions	As per approved layout plans
Power Supply	Not required; purely mechanical or battery-operated units

Sequential process for technical compliance: 1. Review technical specifications in tender documents. 2. Ensure equipment meets safety and durability standards. 3. Conduct quality assurance tests before delivery. 4. Install equipment as per technical drawings. 5. Verify operational safety and functionality post-installation.

The total estimated budget for this project is not explicitly specified; however, the bid includes a tender fee of INR 2400 and an EMD of INR 73,000. The financial proposal should include detailed cost breakdowns covering:

Cost Component	Amount (INR)
Equipment Cost	To be quoted
Installation Charges	To be quoted
Testing & Commissioning	To be quoted
Miscellaneous	To be quoted

Payment terms are typically structured as: - 30% advance upon contract signing. - 50% after delivery and installation. - Remaining 20% after successful commissioning. All payments are subject to submission of valid invoices and completion certificates.

Interested bidders must follow these steps:

1. Download the tender documents from the official portal before the deadline.
2. Submit the bid along with all required documents, including tender fee and EMD, electronically via the nProcure portal.
3. Ensure submission is completed before the bid closing date of 28-05-2025 at 19:00 hours.
4. Attend the bid opening session conducted by the Tender Committee Members.
5. Await evaluation results, which are scheduled for 06-06-2025.

Timeline	Date	Details
Tender Document Download	08-05-2025	Start date for downloading tender documents
Bid Submission Deadline	28-05-2025	Last date for bid submission
Bid Opening	06-06-2025	Evaluation and opening of bids

All bids must be submitted electronically; physical submissions will not be accepted.

Bids will be evaluated based on:

Criteria	Max Points	Weightage
Technical compliance	50	50%
Experience & Past Performance	30	30%
Financial Offer	20	20%

Minimum qualifying marks for technical evaluation are 35 points. Bidders must demonstrate technical proficiency, relevant experience, and competitive pricing. The highest scoring bid will be selected for award, provided all eligibility and technical criteria are met.

Date	Event	Details
08-05-2025	Tender Notice Release	Tender documents available for download
28-05-2025	Bid Submission Deadline	Last date and time for submitting bids
06-06-2025	Tender Evaluation	Evaluation of technical and financial proposals
10-06-2025	Award Notification	Successful bidder informed
15-06-2025	Contract Signing	Final agreement signing
28-09-2025	Project Completion	Expected date for project completion

Critical dates are to be adhered to strictly for successful participation.

For queries and assistance, bidders can contact:

Name	Contact Number	Email
Garden Superintendent	9978405623	N/A

Address for correspondence: Garden Superintendent, Sardarbag, Panwadi Chowk, Bhavnagar-364001, Gujarat. Bidders are encouraged to seek clarifications before the submission deadline.

All prospective bidders must review the detailed tender documents available for download. It is recommended to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad, to familiarize with the online bidding process. Ensure all statutory documents are valid and up-to-date. The tender process emphasizes transparency and compliance with government procurement policies. Bidders should also verify their eligibility and technical readiness before submission to avoid disqualification.