Tender for Tree Plantation at Sanand Industrial Estate with 3 Years Maintenance Guarantee

This government tender invites qualified contractors to undertake a comprehensive tree plantation project at Sanand Industrial Estate. The project aims to enhance green cover and environmental sustainability in the industrial zone. The scope includes planting a specified number of trees with a guarantee period of 3 years for maintenance, ensuring long-term health and growth of the greenery. The project is managed by the Gujarat Industrial Development Corporation (GIDC), located in Ahmedabad. Bidders must adhere to the specified technical and financial requirements, and submit all necessary documents within the stipulated deadlines. The project offers an excellent opportunity for civil contractors and landscaping firms specializing in large-scale plantation and environmental projects. The tender process is structured into preliminary, technical, and commercial stages, with clear evaluation criteria and deadlines. The estimated project cost is approximately INR 1.16 crore, with a completion period of 39 months. Interested bidders should review the detailed specifications, eligibility criteria, and submission procedures outlined below.

The scope of work for this tender includes:

• Planting of specified tree species at designated locations within Sanand Industrial Estate.
• Preparation of planting sites, including soil testing, clearing, and soil conditioning.
• Procurement and supply of healthy saplings as per detailed specifications.
• Implementation of planting activities following approved methodologies.
• Post-plantation maintenance for a period of 3 years, including watering, fertilizing, pruning, and pest control.
• Monitoring and reporting on the growth and health of the trees during the maintenance period.

The process involves:

1. Site assessment and survey to identify suitable planting locations.
2. Preparation of sites as per technical specifications.
3. Procurement of saplings complying with quality standards.
4. Plantation execution within the scheduled timeframe.
5. Post-plantation care and maintenance for 36 months.
6. Final inspection and handover upon completion.

Specification	Details
Number of trees	As per project plan
Tree species	Native and suitable for Gujarat climate
Maintenance period	36 months after planting
Quality standards	As per detailed specifications in the tender documents

**All work must adhere to the detailed specifications provided in the tender documents available for download.**

• ✓ Must have valid registration and licenses for civil and landscaping works.
• ✓ Must submit scanned copies of Tender Fee and EMD as part of preliminary documentation.
• ✓ Must demonstrate experience in executing large-scale plantation or landscaping projects.
• ✓ Must possess valid technical and financial credentials.

Financial Qualification	Details
Minimum Average Annual Turnover	INR 50 lakh in last 3 years
Past Project Value	At least 1 similar project worth INR 50 lakh

**Important:** Bidders must meet all eligibility criteria and submit all required documents as specified in the tender documents to qualify for evaluation.

The technical specifications include:

Parameter	Requirement
Sapling Quality	Healthy, disease-free, native species
Soil Preparation	Soil testing and conditioning as per standards
Planting Method	Mechanical or manual planting following best practices
Maintenance Standards	Watering, fertilization, pruning, pest control as per guidelines
Monitoring	Regular growth assessment and reporting

Sequential procedures:

1. Conduct site survey.
2. Prepare soil and site.
3. Procure certified saplings.
4. Execute planting.
5. Initiate maintenance for 36 months.
6. Submit progress reports and final compliance documents.

The estimated project cost is approximately INR 1,159,1243.00. The financial breakdown includes:

Cost Component	Amount (INR)
Saplings procurement	INR 4,248
Site preparation	To be quoted
Planting execution	To be quoted
Maintenance (3 years)	Included in the bid

Payment terms are structured as: - 10% advance upon contract signing. - 40% after completion of planting. - 50% after successful completion of maintenance period and final inspection. All payments are subject to submission of valid invoices and compliance reports.

Bidders must include detailed cost estimates in their proposals, adhering to the guidelines provided in the tender documents.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend the pre-bid meeting scheduled on 29-05-2025.
3. Submit bid documents electronically before the deadline.
4. Bid submission start date: 03-05-2025, 12:00 PM.
5. Bid submission end date: 26-05-2025, 5:00 PM.
6. Bid opening: Superintending Engineer Office, GIDC, Ahmedabad, on 27-05-2025.

Important: Bidders must ensure all documents are complete and submitted before the deadline. Late submissions will not be considered.

Bids will be evaluated based on:

Criteria	Maximum Score	Weightage
Technical competence	50	50%
Past experience	30	30%
Financial proposal	20	20%

Minimum qualifying marks are 70% in technical evaluation. The final selection will be based on combined scores. Factors such as project approach, timeline adherence, and compliance with specifications will also influence the decision.

Date	Event	Details
03-05-2025	Bid start	Bidders can start submitting bids online
26-05-2025	Bid end	Last date for bid submission at 5:00 PM
27-05-2025	Bid opening	Bids will be opened at the Superintending Engineer Office
29-05-2025	Evaluation	Preliminary and technical evaluation scheduled
30-05-2025	Commercial evaluation	Final evaluation and result announcement

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and support, bidders can contact:

Name	Role	Contact Details
Superintending Engineer, GIDC	Tender Inviting Authority

Email: se-ahd@gidcguajrat.org Phone: 9909948902 |

Support for online bidding and document download is available through (n)code solutions. Contact support at:

• Email: nprocure@ncode.in
• Phone: +91-79-40007517, 40007514, 40007515
• Toll-Free: 73590 21663

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. Detailed specifications, terms, and conditions are available in the tender documents, which can be downloaded free of cost. Ensure compliance with all eligibility and technical requirements to avoid disqualification. The project aims to promote environmental sustainability through large-scale tree plantation, contributing to urban greening and ecological balance.