Tender Timeline
Tender Title: Facility Management Services for Distribution of Pole Umbrellas
Tender Reference Number: GEM/2025/B/6172937
Issuing Authority: Urban Development Department, Karnataka
Scope of Work and Objectives
The Facility Management Services tender aims to procure 1000 pole umbrellas that are to be distributed to street vendors and other beneficiaries. This initiative not only focuses on providing physical shelter through umbrellas but also includes an Information, Education, and Communication (IEC) component. The chosen vendor will be responsible for raising awareness about various schemes offered by the City Municipal Corporation (CMC). The goal is to enhance the beneficiaries' understanding of available resources and support while ensuring they have essential protection against the elements.
Eligibility Criteria
To participate in this tender, applicants must meet specific eligibility requirements. These include being a registered entity, having experience in facility management, and demonstrating an understanding of community engagement strategies. Eligible bidders must provide proof of previous successful contracts in similar fields, ensuring they possess the capability to deliver the required services effectively.
Technical Requirements
Bidders are required to present a comprehensive technical proposal that outlines their approach to the project. This proposal must detail the method of distributing the pole umbrellas, the engagement strategy for raising awareness about CMC schemes, and a plan for the provision of consumables related to the project. Ensuring the effective use of resources and meeting the objectives of the program is imperative.
Financial Requirements
Bidders must submit a financial proposal detailing the overall cost of executing the service, inclusive of all associated expenses. The price should be competitive while reflecting the quality and extent of the service that encompasses both umbrella distribution and the educational component.
Document Submission Details
All required documents, including technical and financial proposals, need to be submitted electronically. The submission must be clear, concise, and formatted according to the guidelines provided in the tender documentation. Bidders are advised to ensure that all documents are complete to avoid disqualification.
Special Provisions
The tender has specific provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. These enterprises are encouraged to participate and may avail benefits such as preference in pricing and support in the procurement process. This initiative aligns with government policies aimed at promoting local businesses and fostering entrepreneurship.
Evaluation Process
The evaluation of proposals will occur through a systematic approach. Technical bids will be assessed based on criteria including methodological soundness, experience, and understanding of the local context. Financial bids will be opened only for those technical proposals that meet the minimum requirements, ensuring a competitive but fair process.
Delivery Locations
The distribution of pole umbrellas will primarily occur in urban areas identified by the Urban Development Department. It is essential for the bidders to understand the location dynamics to effectively plan the distribution strategy.
Contact Information
For any inquiries regarding the tender, stakeholders are encouraged to refer to the official contact details provided in the tender announcement. This ensures that all communication channels are utilized correctly for inquiries and submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in facility management services, and having a proven track record of similar contract completion. Bidders must showcase their capability with relevant documentation and experience in community engagement to qualify for consideration.
Bidders must provide necessary certificates demonstrating their registration status, prior experience in similar projects, and compliance with local business regulations. This documentation is crucial in validating their eligibility for the tender.
To participate, interested vendors must register on the designated tender portal, following the specified guidelines. Registration includes providing pertinent business information, verifying status, and ensuring compliance with local policies. Bidders are encouraged to follow the registration steps closely to avoid any discrepancies.
The financial proposal must clearly outline all costs associated with the provision of goods and services, including direct costs for the pole umbrellas and related logistics. Additionally, bidders are expected to present competitive pricing while ensuring quality and sustainability in their service delivery.
Micro, Small, and Medium Enterprises (MSEs) will benefit through special provisions that include preference in the procurement process and support mechanisms to aid their participation. This aligns with the broader initiatives promoting local entrepreneurship, enabling these businesses to compete effectively.
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