Rate Contract For Supply of Uniform Apparel for GMRC (Tender ID: GEM/2025/B/6147513)

Issuing Authority

The Ministry of Housing & Urban Affairs (MoHUA), through the Urban Transport department, is inviting bids for a Rate Contract for the supply of uniform apparel for the Gandhinagar Metro Rail Corporation (GMRC).

Scope of Work and Objectives

The primary objective of this tender is to establish a Rate Contract for the supply of various types of uniform apparel. The apparel includes trousers, full-sleeve shirts, T-shirts, blazers or half coats, jackets, ties, formal shoes, socks, belts, name badges, and more. This contract aims to ensure that GMRC has a reliable and consistent supply of high-quality uniforms to enhance their operational efficiency and maintain professional appearance standards. The total estimated quantity for the tender stands at 46,650 units across all apparel categories, ensuring that the requirements are met effectively.

Eligibility Criteria

Bidders must be registered entities meeting the necessary regulatory compliance. Specific eligibility requirements include prior experience in supplying similar uniform apparel, quality assurance certifications, and demonstrated capacity to deliver the requested quantities. Furthermore, vendors are encouraged to have existing contracts with government or public sector clients, which can serve as a validation of their capabilities.

Technical Requirements

Bidders are required to comply with specified technical standards relating to the materials and fabrication of the uniforms. The apparel must meet quality benchmarks, including durability, breathability, and comfort. Vendors must provide certifications verifying that the materials used conform to recognized quality assurance standards.

Financial Requirements

Bidders need to submit comprehensive financial documentation, showcasing their fiscal viability to manage the contract. This includes providing an Earnest Money Deposit (EMD) and relevant financial statements. Additionally, a performance guarantee may be required to ensure compliance with the contract terms throughout its duration.

Document Submission Details

Interested parties must submit tender documents in accordance with the outlined instructions. All submissions need to be completed electronically or in sealed envelopes as determined by the procurement guidelines. Bidders are also required to include supporting documents validating their qualifications and experience along with their financial proposals.

Special Provisions

This tender also includes benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions tailored for startups, promoting inclusivity within the tendering process. Vendors registering under MSE and startup categories will receive preferential treatment during the evaluation process, contributing to the government's drive for entrepreneurship and local sourcing.

Evaluation Process

The evaluation of bids will be conducted through a structured process to ensure fairness and transparency. Criteria will include pricing, quality of proposed materials, delivery timelines, and compliance with technical specifications. Evaluation committees will assess submissions against these parameters to identify the most suitable bidders.

Delivery Locations

All uniform apparel must be delivered to pre-defined locations specified by the GMRC within the contracting timeframe. Delivery schedules and logistics must be coordinated through the responsible procurement office upon contract award.

Contact Information

For further queries regarding this tender, bidding parties can reach out for assistance through designated contact channels associated with MoHUA.