Tender Title: Bus Hiring Service - Regular Basis - Outstation 24x7
Reference Number: GEM/2025/B/6171930
Issuing Authority: Agriculture and Co-operation Department, Gujarat
Overview
The Agriculture and Co-operation Department of Gujarat is seeking proposals for Bus Hiring Services to be provided on a regular basis for outstation travel, available 24 hours a day, 7 days a week. The service will focus on semi-deluxe bus options, accommodating various passenger capacities such as more than 52, 34-36, 9-12, 16-18, 19-21, and 22-24, along with the necessary operational flexibility to cover a distance of up to 7500 kilometers.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable Bus Hiring Service that can transport personnel and goods safely and efficiently. Successful bidders will be expected to provide fully equipped buses that adhere to safety standards, are comfortable, and have experienced drivers. The services encompass:
- Regular outstation trips for various capacities
- Availability of buses at all times
- Maintenance of vehicles to ensure safety and comfort
- Immediate response to booking requests and operational needs
Eligibility Criteria
To be eligible to submit a proposal, bidders must meet specific criteria, including but not limited to:
- Valid registration as a transportation service provider.
- Compliance with local transport regulations and laws.
- Proven experience in providing similar services for a minimum period.
- Fleet of well-maintained buses categorized per the requirements.
Technical Requirements
Bid documents must reflect comprehensive technical specifications, including:
- Vehicle types and capacities available for hiring.
- Maintenance routines followed for buses to ensure reliability and safety.
- Drivers' qualifications, including licensing and experience.
- Safety equipment and amenities provided on buses.
Financial Requirements
Participants should submit their bids that demonstrate:
- Competitive pricing for bus hiring services per kilometer and trip.
- Financial statements showing the stability and capability to deliver the services.
- Previous contracts showcasing the financial capacity for similar evaluations.
Document Submission Details
All proposals must be submitted electronically, adhering to the following guidelines:
- Ensure the completeness of all required forms and documents.
- Submissions should be in PDF format for primary documents.
- Size of each file should not exceed 10 MB.
Bidders are encouraged to keep a backup of submitted documents for their records.
Special Provisions
The tender includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). These provisions are designed to encourage MSEs and startups to participate actively, with simplified bid requirements and potential preference during evaluation.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical requirements.
- Financial viability and competitive pricing.
- Past performance and references from previous contracts.
- Quality standards adherence.
The evaluation aims to ensure that the selected bidder possesses the capacity and commitment to provide high-quality bus hiring services.
Delivery Locations
Services are expected to be provided across various locations in Gujarat as designated by the Agriculture and Co-operation Department. The successful bidder will be informed of the specific destinations and operational requirements.
Contact Information
For additional inquiries regarding the tender, participants are encouraged to consult the official web portal of the Agriculture and Co-operation Department, Gujarat.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the transportation sector, compliance with local transport laws, and possessing necessary licenses for operation. Bidders should also demonstrate prior experience in providing similar bus hiring services.
The technical specifications that need to be met include the capacity of buses (ranging from 9-52 seats), maintenance protocols, driver qualifications, and safety measures implemented within the buses for passenger comfort and protection.
Bidders must include in their proposals information on the Earnest Money Deposit (EMD), which will secure the bid. Payment terms will typically be specified in the contract, contingent on the delivery schedule, and accepted completion of services as per the tender requirements.
Documents must be submitted electronically in PDF format, with file sizes not exceeding 10 MB. Bidders are required to ensure all documents are complete and submitted through the designated online portal.
MSEs can avail of special provisions that facilitate their participation, including increased chances during the evaluation process, potential relaxations in technical requirements, and opportunities to establish their capabilities in the bus hiring services domain, consistent with ‘Make in India’ initiatives.
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