Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6051584)

Tender Title: Bus Hiring Service - Regular Basis - Local 24*7

Tender Reference Number: GEM/2025/B/6051584

The Ministry of Power, through its Contracts and Materials Department, invites bids for the provision of a bus hiring service on a regular basis to meet local transportation needs. The scope of work entails sourcing one non-air conditioned bus of TATA Ashok Leyland or an equivalent make, accommodating 50 passengers plus one person for onboard staff.

Scope of Work and Objectives

The primary objective of this tender is to ensure consistent and reliable local transportation for the Ministry of Power's personnel. The service should be available 24 hours a day, enabling seamless transit during official duty hours, after hours, and on weekends. Bidders are expected to demonstrate their ability to provide a well-maintained bus, comply with all safety regulations, and ensure the availability of qualified drivers.

Eligibility Criteria

To qualify for this tender, interested parties must:

• Be a registered business entity in accordance with local regulations.
• Hold relevant licenses and certifications to operate commercial transport services.
• Have prior experience in providing similar bus rental services.
• Meet any additional requirements as specified in the tender documents.

Technical Requirements

Bidders must provide a non-air conditioned bus that meets the following specifications:

• Manufacturer: TATA Ashok Leyland or an equivalent brand.
• Seating Capacity: A minimum of 50 plus 1.
• Vehicles must comply with all regulatory safety standards and be maintained in excellent condition.

Financial Requirements

Bidders must submit a financial proposal that includes:

• Detailed pricing for hiring the bus service.
• Any additional costs associated with the provision of the service.
• Compliance with payment terms as outlined in the tender documents.

Document Submission Details

All bids must be submitted via the designated online portal as detailed in the official tender notice. Submissions should include all required documentation, including:

• Company registration documents.
• Proof of experience.
• Financial proposals. Failure to provide complete documentation may result in disqualification.

Special Provisions

Priority will be given to proposals submitted by Micro, Small, and Medium Enterprises (MSEs) and startups, in alignment with government policies aimed at promoting local businesses. This includes financial aids and reduced compliance obligations for qualifying firms.

Evaluation Process

All bids will undergo a thorough evaluation process based on:

• Compliance with technical specifications.
• Financial viability and pricing rationale.
• Bidder experience and capacity to deliver the required services. Successful bidders will be notified through the official communication channels specified in the tender.

Delivery Locations

The bus service will be rendered across various local venues as per the needs of the Ministry of Power, with specific destinations to be finalized upon award of the contract.

Contact Information

For further inquiries regarding the tender, interested parties may reach out through the official communication channels provided in the tender documentation.