Overview

The tender titled "Bus Hiring Service - Regular Basis - Local 24*7; 52 Seater; A.C. Deluxe (ACX)" under the reference number GEM/2025/B/6170794 is issued by Coal India Limited, under the Ministry of Coal. This request for proposals invites competitive bids for the provision of bus hiring services to facilitate local transportation needs.

Scope of Work and Objectives

The prime objective of this tender is to procure a reliable Bus Hiring Service on a regular basis. The selected service provider will be required to supply 52-seater A.C. Deluxe buses capable of operating 24 hours a day with a daily limit of 200 kilometers. The successful bidder must ensure timely service delivery, passenger safety, and adherence to quality standards.

Eligibility Criteria

Bidders are required to meet the following eligibility criteria:

• Be a registered business entity in accordance with local regulatory requirements.
• Possess relevant experience in providing bus hiring services or similar transportation services.
• Demonstrate financial stability and capacity to handle the service demands outlined in this tender.

Technical Requirements

The technical requirements include but are not limited to:

• Provision of A.C. Deluxe buses that are compliant with safety and environmental regulations.
• Maintenance of the fleet in accordance with the applicable quality standards for the transportation industry.
• Continuous 24/7 service availability to accommodate client transportation needs.

Financial Requirements

Bidders must provide a comprehensive financial proposal that includes:

• Detailed pricing for the bus hiring services based on the specified kilometers.
• Any additional costs, including taxes, insurance, and maintenance provisions.
• Submission of financial statements to establish fiscal viability and reliability.

Document Submission Details

Interested bidders must prepare and submit the following documents:

• A completed bid application form as directed in the tender document.
• Proof of eligibility, including business registration and past performance records.
• A financial proposal detailing the cost structure and adherence to the specified pricing protocol.

Special Provisions

Coal India Limited encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits include preferential treatment during the evaluation process to promote local entrepreneurship and compliance with government policies aimed at boosting local content in supply chains.

Evaluation Process

The evaluation of bids will be conducted in a structured manner, assessing both technical and financial components of the submissions. Factors that will be considered include:

• Compliance with the technical specifications outlined in the tender.
• Cost-effectiveness and pricing strategy proposed by the bidder.
• Experience and past performance in similar engagements.

Delivery Locations

Services will primarily be required in designated areas specified by Coal India Limited. Bidders should indicate their operational capabilities to meet these demands in their proposals.

Contact Information

For further inquiries, potential bidders are encouraged to seek clarification through the official channels provided in the tender documentation, ensuring all communications are directed to the appropriate department for a timely response.

This tender offers an opportunity for reputable transport service providers to engage in a significant contract with Coal India Limited. It aims at ensuring efficient and quality transportation services while simultaneously supporting the development of local businesses through its special provisions. Interested bidders are urged to thoroughly review all requirements and submit comprehensive proposals that will meet the needs articulated in the tender.