GEM/2025/B/6333909 - Agriculture and Co-operation Department Gujarat
Tours and Travel Service - Travel and Stay both; Not Applicable; National
Tender Timeline
Tender Title: 2a2ab0f1c
Issuing Authority/Department: Agriculture and Co-operation Department, Gujarat
The 2a2ab0f1c tender pertains to the provision of Tours and Travel Services within the national framework. This tender invites suitable agencies and service providers to submit bids for conducting travel arrangements and related services, which may include travel and accommodation management, for various departmental needs.
Scope of Work and Objectives
The primary objectives of this tender are to ensure efficient and reliable travel services to the Agriculture and Co-operation Department of Gujarat. The awarded provider will be responsible for:
- Booking transportation: This includes air, rail, and road travel arrangements.
- Accommodation arrangements: Ensuring comfortable and cost-effective lodging.
- Travel itinerary management: Preparation of detailed travel plans for departmental personnel.
- Support services: Availability of on-ground assistance during travel.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill specific criteria including, but not limited to:
- Valid registration as a travel service provider.
- Previous experience in managing travel arrangements for governmental departments or large organizations.
- Possession of necessary certifications and licenses.
Technical Requirements
Bidders must demonstrate their capacity to meet the technical specifications outlined in the tender. This includes adherence to quality standards, verified through:
- Documentation of service offerings and previous client experiences.
- Compliance with any local regulations governing travel services.
Financial Requirements
Financial proposals must be competitive yet realistic. Bidders must provide a detailed breakdown of costs associated with the services offered, which includes all applicable taxes and fees. Proof of financial stability may also be required.
Document Submission Details
All relevant documents must be submitted electronically as per the guidelines specified in the tender documentation. These documents generally include:
- Bidder's registration details.
- Financial proposals.
- Technical specifications.
- Any required certifications.
Special Provisions
Bidders who qualify as Micro, Small, and Medium Enterprises (MSEs) may benefit from preferential treatment within the evaluation criteria. Additionally, provisions for startups may be indicated to promote local talent and innovation in the travel service sector.
Evaluation Process
The evaluation of bids will be conducted based on defined criteria, including:
- Completeness and compliance of the submitted documents.
- Quality and feasibility of the proposed travel management plan.
- Price competitiveness and value for money.
Delivery Locations
The services covered under this tender are primarily intended for operations within national borders, particularly focusing on travel routes relevant to departmental needs across Gujarat.
Contact Information
For any queries or clarifications regarding the tender, bidders are encouraged to refer to the official contact details provided in the tender documentation. It's important for interested parties to have clear lines of communication for any assistance needed during the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the travel services sector with valid certifications. Bidders must showcase prior experience in handling travel arrangements for government entities, ideally providing references or contracts that demonstrate their expertise.
Bidders must provide various certificates, including a valid registration certificate as a travel service provider, compliance with tax regulations, and any additional documents that demonstrate adherence to local travel regulations. It is crucial to ensure that all documented qualifications meet the established qualifications standards outlined in the tender documentation.
Prospective bidders can initiate the registration process by completing the online application forms available on the procurement portal. It’s essential to submit all necessary documents in accepted file formats, like PDF or DOC, to ensure eligibility and compliance with the tender requirements.
The payment terms will be specified for the awarded bidder, generally outlining the timing and method of payments within the contractual agreement. It is critical that bidders account for payment schedules and earnest money deposit (EMD) arrangements as stipulated in the tender documentation.
Yes, MSEs can enjoy specific benefits such as relaxed eligibility criteria and bonus points during the evaluation process. This initiative promotes local content and provides startups with an opportunity to participate competitively in government procurement processes, helping to foster local economic growth.
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