Tender Title: 35b330771
Issuing Authority: Indigenous and Tribal Faith and Culture Department

The 35b330771 tender invites qualified bidders to submit proposals for the provision of Event or Seminar or Workshop or Exhibition or Expo Management Services at a national level. The objectives of this tender include effective conceptualization and planning, coordination and staffing, as well as optimizing marketing and promotional efforts for the events. The service provider is expected to manage comprehensive participation arrangements and ensure the complete execution of designated activities such as "Din Joi Satra" and similar initiatives.

Scope of Work

The chosen contractor will be responsible for:

• Conceptualizing and planning engaging and meaningful events.
• Coordinating logistics, including staffing and materials.
• Executing the marketing strategies to promote participation.
• Managing all aspects of event execution, ensuring adherence to quality standards and timelines.

Eligibility Criteria

To qualify for this tender, bidders must demonstrate they are a legally registered entity capable of providing the relevant services. Bidder experience in managing similar events successfully in the past is highly recommended. Furthermore, they must comply with statutory requirements and must not be currently disqualified from participating in government tenders.

Technical Requirements

The proposal must include the following technical specifications:

• A detailed project methodology demonstrating event management expertise.
• Past performance reports or case studies of similar events.
• Resumes of key team members who will be involved in the project.
• A comprehensive risk management plan outlining potential challenges and mitigation strategies.

Financial Requirements

Bidders must submit a detailed financial proposal outlining the total costs associated with the event management services. This should include itemized expenses and any conditions regarding payment terms. Competitiveness of pricing will be evaluated as part of the tender assessment.

Document Submission Details

All proposals must be submitted electronically through the designated procurement portal. Each bid should include:

• Completed forms as per tender requirements.
• Supporting documents, including relevant certifications and company registration details.
• Technical and financial proposals separated for clearer evaluation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides provisions to support startups. Bidders representing these categories will benefit from a streamlined evaluation process and preferential consideration as part of the government's initiative to promote local businesses.

Evaluation Process

The evaluation of submissions will be conducted by a designated committee. Proposals will be assessed based on technical expertise, past experience, compliance with the requirements, and financial competitiveness. Special attention will be given to MSEs and startups, as specified in the tender announcement.

Delivery Locations

Services are to be delivered at various locations as determined by the Indigenous and Tribal Faith and Culture Department across the country. Bidders must be prepared for travel and logistics management tailored to different venues.

Contact Information

For additional inquiries or clarifications, bidders are encouraged to contact the Indigenous and Tribal Faith and Culture Department through their official communication channels.