Tender Title: Event or Seminar Management Service

Tender Reference Number: GEM/2025/B/6160391

Issuing Authority: Agriculture Department, Uttar Pradesh

The Event or Seminar Management Service tender invites qualified bidders to provide comprehensive management services for events, seminars, workshops, exhibitions, or expositions, focusing on conceptualization and planning for the Agriculture Department of Uttar Pradesh. This tender encompasses the entire lifecycle of event management from idea generation to execution, ensuring that the events align with the department's objectives and public outreach goals.

Scope of Work and Objectives

The scope includes but is not limited to:

• Conceptualizing the theme and objectives of the events, ensuring relevance to agricultural advancements and stakeholder engagement.
• Planning logistics, including venue selection, resource allocation, and scheduling.
• Handling all technical requirements, including equipment rentals, audiovisual needs, and on-site coordination.
• Ensuring compliance with all local regulations and standards for public events.

Eligibility Criteria

Eligible bidders must possess:

• A valid registration as a legal entity in India.
• Proven experience in managing similar events, specifically in the agricultural or governmental sector.
• Required technical competencies and skilled personnel to fulfill the tender requirements.

Technical Requirements

The ideal bidders should have access to:

• High-quality audiovisual equipment and technical support.
• Skilled event coordinators and staff familiar with agricultural themes.
• Tools for post-event reporting and analysis.

Financial Requirements

Bidders are required to submit financial documents demonstrating:

• Stable financial health and a history of successful project completions.
• Compliance with local taxation laws.

Document Submission Details

All proposals must be submitted electronically through the designated portal. Required documents include:

• Technical proposal.
• Financial proposal.
• Any supporting certificates of eligibility.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering benefits such as relaxed eligibility criteria and assistance with submission processes to promote local businesses.

Evaluation Process

Proposals will be evaluated based on:

• Technical capability and previous experience.
• Financial viability and pricing structure.
• Ability to meet special provisions for MSEs and adherence to local procurement policies.

Delivery Locations

Events will primarily be hosted at venues within Uttar Pradesh, with specifics to be confirmed based on the proposal details submitted by bidders.

Contact Information

For any inquiries, please reach out through the official communication channels outlined in the tender submission portal. Ensure that all communications are made prior to the proposal deadline to receive timely responses.

This tender presents an exciting opportunity for experienced event management firms to collaborate with the Agriculture Department of Uttar Pradesh and drive impactful public engagement in the agricultural sector.