Tender Title: Event or Seminar or Workshop or Exhibition or Expo Management Service

Reference Number: GEM/2025/B/6096123

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives:
The primary focus of this tender is to procure comprehensive event management services. This includes the planning, coordination, and execution of events such as workshops, seminars, and exhibitions at designated venues. The successful bidder will be responsible for all logistical aspects, including but not limited to venue selection, audio-visual arrangements, catering, and attendee management, ensuring a seamless experience for participants.

Eligibility Criteria:
Interested bidders must meet several eligibility requirements, including being a registered entity, possessing relevant experience in event management, and having a proven track record in executing similar projects. Detailed qualifications and required documents must be outlined upon submission.

Technical Requirements:
Bidders are expected to demonstrate their capability through technical specifications such as equipment inventory, preferred vendors for audio-visual needs, event management software, and manpower planning. Bidders should also emphasize their quality standards and any relevant certifications in event management.

Financial Requirements:
The financial requirement includes the submission of a detailed bid proposal outlining costs associated with the event management services. Transparency in pricing, including rates for additional services, is critical for evaluation.

Document Submission Details:
All proposals must be submitted in the specified formats as outlined in the tender documentation. It is essential for bidders to ensure that all required documents are included in their submission to avoid disqualification.

Special Provisions:
This tender provides special provisions and benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting equitable participation in the bidding process. This aligns with the government's initiatives to encourage local business participation.

Evaluation Process:
Bids will be evaluated based on defined criteria including technical capability, proposed methodology, past performance, and pricing. The evaluation process aims to identify the most qualified service provider who meets the project's objectives effectively.

Delivery Locations:
Services will need to be executed at various designated venues as specified by the Department of Military Affairs. Specific locations will be clarified upon the successful bid award.

Contact Information:
While specific contact details are not provided in the available documentation, bidders may refer to the official website of the Ministry of Defence for official communication.

This tender is a gateway for contractors experienced in managing high-profile events, ensuring adherence to strict standards while offering exemplary service delivery.