Tender Title: Event or Seminar Management Service

Reference Number: GEM/2025/B/6158227

Issuing Authority

The tender is issued by the Department of Electronics and Information Technology under the Ministry of Electronics and Information Technology. This department plays a pivotal role in enhancing the electronic and digital capabilities of the nation.

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for the provision of Event Management Services that encompass national events, seminars, workshops, and exhibitions. The scope includes, but is not limited to, the management of all necessary arrangements such as venue selection and development, participant engagement, logistical support, and overall event execution. The goal is to ensure seamless and successful events that foster knowledge sharing and collaboration within the electronics and information technology sectors.

Eligibility Criteria

Interested bidders must meet the following eligibility requirements:

• Registration as a legal entity.
• Relevant experience in managing similar events.
• Adequate manpower and resources to handle the event requirements.
• Compliance with national regulations and standards.

Technical Requirements

Bids must demonstrate the contractor's capability to meet specific technical specifications which include:

• Proven ability to manage large-scale events.
• Availability of skilled personnel qualified in event management practices.
• Equipment and technology solutions for event facilitation.

Financial Requirements

Bidders must provide evidence of their financial stability, including:

• Recent financial statements indicating sound financial health.
• Proof of previous contracts of similar value and scope.

Document Submission Details

All documents must be submitted electronically through the designated tender portal in the acceptable formats specified therein. Bidders should ensure all submissions are complete and adhere to the required guidelines to avoid disqualification.

Special Provisions

Special considerations are available for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes potential relaxation in eligibility criteria, assistance in the registration process, as well as potential financial incentives.

Evaluation Process

The procurement process includes a meticulous evaluation of bids based on:

• Technical specifications.
• Financial viability.
• Compliance with tender guidelines.
• Overall cost-effectiveness.

Bids will be reviewed by a committee that ensures transparency and fairness throughout the selection process.

Delivery Locations

The event management services will be required across various locations as specified in the respective task orders following contract award. Bidders should be prepared to execute services in multiple venues as required.

Contact Information

For further clarification, potential bidders are encouraged to reach out to the issuing authority through the designated communication channels specified in the tender documentation.

This tender presents a valuable opportunity for experienced event management service providers to contribute actively to the national landscape of electronics and information technology through high-quality event execution. Bidders are encouraged to prepare their submissions carefully to meet the requirements outlined herein.