Ahmedabad Municipal Corporation Tender for 3-Year Pothole Repair Using Infrared Recycling Technology

The Ahmedabad Municipal Corporation (AMC) has issued a tender for a comprehensive 3-year operation and maintenance contract focused on filling potholes and repairing roads across Ahmedabad city. This project emphasizes the use of Mobile Infrared Technology-based Recycling Pothole Patching Machines, which facilitate efficient and eco-friendly road repairs. The tender aims to improve urban infrastructure by ensuring smooth, safe, and durable road surfaces. The total estimated project cost is approximately 29.95 million INR, with a project duration of 12 months. The initiative aligns with AMC's commitment to urban development, road safety, and sustainable infrastructure. Bidders must meet specific eligibility criteria, possess relevant technical expertise, and demonstrate capacity to deliver high-quality civil works. The tender process is structured into multiple stages, including preliminary and commercial evaluations, with detailed documentation and compliance requirements. This opportunity is ideal for companies with experience in civil engineering, road repair machinery, and infrastructure maintenance seeking to contribute to city-wide road improvement projects.

• Perform pothole filling and patch repair on roads using Mobile Infrared Recycling Pothole Patching Machines.
• Ensure timely and quality maintenance of city roads as per AMC specifications.
• Operate and maintain infrared recycling equipment to facilitate eco-friendly repairs.
• Coordinate with AMC officials for scheduled maintenance and reporting.
• Adhere to safety and environmental standards during all repair activities.

The process involves:

1. Site assessment and planning.
2. Preparation of repair zones.
3. Operation of infrared recycling machines.
4. Quality inspection and documentation.
5. Final approval and reporting.

Equipment Specification	Details
Machine Type	Mobile Infrared Recycling Pothole Patching Machine
Repair Capacity	Up to 10 potholes per hour
Power Source	Diesel/Electric hybrid
Environmental Compliance	Meets CPCB standards

• **Regular maintenance and servicing** of repair machinery. • **Training of staff** on equipment operation and safety protocols. • **Monitoring and reporting** of repair activities as per AMC guidelines.

• ✓ Must have valid registration and licenses for civil works and road maintenance.
• ✓ Proven experience in road repair, pothole patching, or infrastructure projects.
• ✓ Demonstrated capability to operate Infrared Recycling Technology-based equipment.
• ✓ Financial stability with minimum turnover of 10 million INR in the last 3 years.
• ✓ Compliance with environmental and safety standards.

Qualification Criteria	Requirements
Experience	Minimum 3 years in civil/road maintenance projects
Financials	Turnover of at least 10 million INR annually
Certifications	Valid licenses for machinery operation
Technical Capability	Proven expertise in infrared recycling technology

- ✓ Bidders must submit all required documents, including past project details, financial statements, and technical certifications.

Parameter	Specification
Repair Machine	Mobile Infrared Recycling Pothole Patching Machine
Power Source	Hybrid (Diesel & Electric)
Repair Capacity	Minimum 10 potholes/hour
Environmental Standards	CPCB compliance
Operating Temperature	0°C to 50°C

The repair process involves: 1. **Assessment of pothole condition**. 2. **Preparation of repair site**. 3. **Operation of infrared machine for recycling**. 4. **Surface smoothing and finishing**. 5. **Inspection and approval**.

Bidders should ensure their equipment meets the above specifications and is capable of delivering consistent, high-quality repairs in urban conditions.

The total estimated project cost is approximately 29.95 million INR, covering all materials, equipment, labor, and overheads. The bid security deposit (EMD) is set at 299,530 INR, which must be submitted along with the bid. Payment terms include an initial mobilization fee upon contract award and subsequent payments based on milestones or monthly progress reports. The contract value is fixed, with no escalation clauses. Bidders should prepare a detailed financial proposal, including breakdowns of costs for equipment, manpower, and operational expenses, aligned with AMC's payment schedule. All financial documents must be submitted in the prescribed format and verified for accuracy.

1. Registration and document download: Bidders must register on the e-Procurement portal and download tender documents.
2. Pre-bid meeting: Clarifications can be sought during the scheduled pre-bid meeting.
3. Bid submission: Submit technical and financial bids online before the deadline.
4. Bid opening: The technical bids will be opened first, followed by financial bids for qualified bidders.
5. Evaluation and award: Bids will be evaluated based on technical and financial criteria, leading to contract award.

Timeline	Date & Time
Bid Submission Start	06-05-2025 19:00
Bid Submission End	28-05-2025 18:00
Bid Opening (Technical)	29-05-2025 17:00
Bid Opening (Financial)	29-05-2025 17:05

**Important:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Max Score
Technical capability and experience	50
Financial proposal	30
Equipment suitability and compliance	20

**Minimum qualifying marks:** 70% overall. Evaluation factors include: - Past project experience in road maintenance - Technical competence of machinery - Financial stability and cost competitiveness - Compliance with safety and environmental standards Bidders must meet the minimum thresholds to qualify for award consideration.

Date	Event	Details
06-05-2025	Bid Submission Start	Tender portal opens for bid submissions
28-05-2025	Bid Submission End	Last date for submitting bids
29-05-2025	Technical & Commercial Evaluation	Bids will be evaluated as per schedule
29-05-2025	Contract Award Notification	Expected date of award announcement
12 Months	Completion Period	Duration for contract execution

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:
Ahmedabad Municipal Corporation - Central Zone

• Email: addcecz@ahmedabadcity.gov.in
• Address: B-Block, 4th Floor, Sardar Patel Bhavan, Danapith, Ahmedabad-380001
• Contact Person: Amit N.Patel
• Phone: +91-79-40007517, 40007514, 40007515

Contact Type	Details
Email	addcecz@ahmedabadcity.gov.in
Phone	+91-79-40007517
Address	B-Block, 4th Floor, Sardar Patel Bhavan, Ahmedabad

Bidders are encouraged to reach out for clarifications or technical support during the bidding process.

All interested bidders must review the detailed tender document available for download. The AMC emphasizes transparent and fair procurement practices. Bidders are advised to attend the pre-bid meeting for clarifications and to ensure compliance with all technical and procedural requirements. The tender process adheres to e-Procurement standards, requiring digital signatures and online submissions. Successful bidders will be required to sign a comprehensive contract, including performance guarantees and adherence to safety protocols. The project aligns with Ahmedabad's urban development goals, focusing on sustainable and resilient road infrastructure. Bidders should ensure their proposals are complete, accurate, and submitted within the stipulated timelines to participate effectively.