Airports Authority of India (AAI) Tender by Airports Authority Of India (a34533b8)

Operation of Water cooled Centralised AC plant of 3X330 TR. For First Year,Operation of Water coole

Coimbatore, Tamil nadu
Goods
Qty:994
EMD: ₹6.8 Lakh
EST Bid: ₹2.3 Crore

Tender Timeline

Tender Issue
May 14, 2025 at 3:03 PM

Tender Title: Operation and Comprehensive Maintenance of the 3x330 TR HVAC plant

Reference Number: a34533b8

Issuing Authority:

The issuing authority for this tender is the Airports Authority of India (AAI), operating under the Ministry of Civil Aviation. The AAI is responsible for managing the airports and ensuring effective implementation of air transport services in the country.

Scope of Work and Objectives:

This tender focuses on the Operation and Comprehensive Maintenance of a water-cooled centralized air conditioning (AC) plant with a capacity of 3x330 TR. The scope includes the complete operation for the first year and an additional comprehensive maintenance contract (CMC) for the HVAC system for both the first and second years. The objectives are to ensure optimal performance, reliability, and efficiency of the HVAC system while extending its lifespan through timely maintenance and repairs.

Key responsibilities include:

  • Operation of the HVAC system.
  • Maintenance of the complete HVAC system for two years.
  • Painting and repair tasks for the AC system.
  • Supply and installation of necessary components such as ducts, grills, and pumps.

Eligibility Criteria:

To qualify for this tender, bidders must meet specific eligibility requirements, which include being a registered entity in relevant classifications and possessing experience in similar projects. Compliance with regulatory standards and financial stability are critical for participation.

Technical Requirements:

Participants must adhere to defined technical specifications and quality standards set forth in the tender documentation. This includes technical qualifications of the personnel and the types of machinery and equipment required to execute the contract effectively.

Financial Requirements:

Bidders must demonstrate their financial capacity to undertake the contract and maintain adequate performance during the contract duration. Earnest Money Deposit (EMD) information and performance security specifications will be outlined in the tender documentation.

Document Submission Details:

All documents to be submitted should be in specified formats detailed in the tender instructions. Bidders are urged to prepare comprehensive submissions that comply with the outlined requirements to ensure eligibility.

Special Provisions:

The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. This is in line with government policies to encourage participation from emerging businesses, enhancing competitiveness and innovation.

Evaluation Process:

The evaluation of bids will be based on a combination of technical qualifications, financial bids, and compliance with submission requirements. The selection process is designed to ensure that bids meet the highest standards of quality and reliability, thus fostering a fair competition environment.

Delivery Locations:

The services under this tender will primarily be carried out at designated airport facilities managed by the Airports Authority of India. Specific locations and accessibility details will be provided upon contract award.

Contact Information:

For any queries related to the tender, interested bidders are encouraged to refer to the official contact details provided in the tender documentation. All communication should be directed through the appropriate channels to ensure proper processing.

This tender represents a significant investment in the infrastructure of our airport facilities, aiming to achieve operational excellence in maintaining HVAC systems. Interested bidders should thoroughly review the complete tender documentation for a comprehensive understanding of requirements and instructions.

Tender BOQ Items

34 Items
1.

Operation of Water cooled Centralised AC plant of 3X330 TR. For First Year

Operation of Water cooled Centralised AC plant of 3X330 TR Trane make and all associated ancillary equipments and ventilation fans etc. round the clock in 3 shifts on all days iincluding Sundays and holidays by deputing Supervisor, Shift In-charge or skilled, Semi skilled manpower etc. complete as required and as per enclosed detailed specifications. For First Year

Qty:12
Unit:month
730
2.

Operation of Water cooled Centralised AC plant of 3X330. For Second year

Operation of Water cooled Centralised AC plant of 3X330 TR Trane make and all associated ancillary equipments and ventilation fans etc. round the clock in 3 shifts on all days including Sundays and holidays by deputing Supervisor, Shift In-charge or skilled, Semi skilled manpower etc. complete as required and as per enclosed detailed specifications.For Second year

Qty:12
Unit:month
730
3.

CMC for complete HVAC system. For First Year

Comprehensive Maintenance contract for the Centralized Air-Conditioning system consists of 330TR water cooled Chiller Units (Trane make)-03 Nos., Chilled water pumps primary pumps (Kirlosakar make)-3 nos. and secondary pump (Grundfoss make)- 3 nos. with VFD drive panel, Condenser water pumps (Crompton make) - 3 nos., Cooling Towers (Advance make)-3 nos., chilled water and condenser water lines, Air Handling Units (Floor mounted and ceiling suspended) (Zeco make) with starter panels - 27 nos. power and Control panels and its associated equipments like bearings, v-belts, canvas, valves (excluding the butterfly valves), strainers, dampers, diffusers, grills, nozzles, thermostats, switchgears in control panels(excluding the power cables), ventialation fans of toilets, electrical meters, contactors, timers etc. complete as required for smooth operation of the complete HVAC system. The scope of work also includes carrying out the periodical maintenance/checking of the above equipments & maintenance of water softening plants along with supply of salt for operation as per manufacturers recommendations and/or as per the attached technical conditions. For First Year

Qty:12
Unit:month
730
4.

CMC for complete HVAC system. For Second year

Comprehensive Maintenance contract for the Centralized Air-Conditioning system consists of 330TR water cooled Chiller Units (Trane make)-03 Nos., Chilled water pumps primary pumps (Kirlosakar make)-3 nos. and secondary pump (Grundfoss make)- 3 nos. with VFD drive panel, Condenser water pumps (Crompton make) - 3 nos., Cooling Towers (Advance make)-3 nos., chilled water and condenser water lines, Air Handling Units (Floor mounted and ceiling suspended) (Zeco make) with starter panels - 27 nos. power and Control panels and its associated equipments like bearings, v-belts, canvas, valves (excluding the butterfly valves), strainers, dampers, diffusers, grills, nozzles, thermostats, switchgears in control panels(excluding the power cables), ventialation fans of toilets, electrical meters, contactors, timers etc. complete as required for smooth operation of the complete HVAC system. The scope of work also includes carrying out the periodical maintenance/checking of the above equipments & maintenance of water softening plants along with supply of salt for operation as per manufacturers recommendations and/or as per the attached technical conditions. For Second year

Qty:12
Unit:month
730
5.

Painting of HVAC System For First Year

Painting of HVAC System such as Pumps, Cooling Tower- motors, pedastal and other equipments by removal of corrosion with sand paper and painting with corrosion resistant paint to match the adjoining areas for maintaining the equipment in good and non rusting condition. For First Year

Qty:1
Unit:job
730
6.

Painting of HVAC System. For Second year

Painting of HVAC System such as Pumps, Cooling Tower- motors, pedastal and other equipments by removal of corrosion with sand paper and painting with corrosion resistant paint to match the adjoining areas for maintaining the equipment in good and non rusting condition. For Second year

Qty:1
Unit:job
730
7.

Repairing damaged insulation of exposed AC ducts.

Repairing damaged insulation of exposed AC ducts by scrapping and cleaning the surface, applying Cold Bitumin or Adhesives, Supplying and fixing of 50mm thick thermo coal sheet (EPS) and wraped canvas clothes with suitable self adhesive as per the specifications.

Qty:5
Unit:sq mtr
730
8.

Supply and Installation of GI wire

Supply and Installation of external thermal insulation with GI wire mesh finished with 12mm thick sand cement (ratio 1 to 4) plastering.

Qty:50
Unit:sq mtr
730
9.

Supply and Installation of ducts

Supply and Installation of external thermal insulation on ducts with 9mm thick nitryl rubber (40Kg or cum) insulation for supply and return air ducts as per the specifications.

Qty:250
Unit:sq mtr
730
10.

SITC of GI adjustable damper

Supply, installation, testing and commissioning of GI adjustable damper complete with neoprene rubber gaskets, nuts, bolts, screws linkages, flanges etc., as per specifications.

Qty:6
Unit:sq mtr
730
11.

Supplying and fixing of Exhaust Air Grills

Supplying and fixing of powder coated extruded aluminium Exhaust Air Grills with volume control dampers as per specifications.

Qty:6
Unit:sq mtr
730
12.

SITC of site fabricated GSS sheet 0.6mm thickness

Supply, installation, Testing and commissioning of site fabricated GSS sheet 0.6mm thickness metal rectangular or round ducting complete with neoprene rubber gaskets, elbows, splitter dampers, vanes, hangers, supports etc. as per approved drawings or as per site requirement and specifications complete as required.

Qty:50
Unit:sq mtr
730
13.

SITC of site fabricated GSS sheet 0.8mm thickness

Supply, installation, Testing and commissioning of site fabricated GSS sheet 0.8mm thickness metal rectangular or round ducting complete with neoprene rubber gaskets, elbows, splitter dampers, vanes, hangers, supports etc. as per approved drawings or as per site requirement and specifications complete as required.

Qty:30
Unit:sq mtr
730
14.

Painting of MS pipes, structures, equipments etc. Epoxy paint

Painting of MS pipes, structures, equipments etc. at all locations with Epoxy paint of required color or shade (two or more coat) after preparation of the surface complete as required.

Qty:100
Unit:sq mtr
730
15.

Painting of MS pipes, structures, equipments etc. primer coat

Painting of MS pipes, structures, equipments etc. at all locations with primer coat preparation of the surface complete as required.

Qty:60
Unit:sq mtr
730
16.

Finishing walls with water proofing cement paint of required shade

Finishing walls with water proofing cement paint of required shade - One or more coats applied at 2.20 kg or 10 sqm over priming coat of primer applied or existing surface

Qty:80
Unit:sq mtr
730
17.

SITC of new PVC fills

Supply, Installation, Testing and commissioning of new PVC fills (as per existing) for existing Cooling Tower (300TR Advance make), suitable to with stand hot water temperature as high 55 degree Celsius including replacement of defective spray nozzle complete as per site requirement. The work includes dismantling and disposal of old PVC fills and re-fixing the entire parts/items of cooling tower in position after installation of new fills and necessary items such as bolts, Clamps & Nuts etc as per site requirement.

Qty:6
Unit:job
730
18.

Casting cement foundation arrangements

Casting cement foundation arrangements for Centrifugal pump including M.S. fabricated Common base with anti vibration pads,pump alignment etc., without any service disruption as required. The contractor has to plan for any additional requeriements such as extra mobilization of man and material resources requirement etc.. so to continue the airport terminal passenger service requirements without causing any disruption.

Qty:3
Unit:job
730
19.

SITC of condenser water pump of capacity - 30 Kw

Shifting, installation, testing and commissioning of condenser water pump of capacity - 30 Kw on a common base with anti-vibration pads , with electric motor for recirculation of water for the central air-conditioning system.The pumps shall be aligned. The work involves supplying and installing of M.S. fabricated Common base, carrying out the installation of flexible connectors with anti vibration pads, completing pump alignment and providing the required arrangements for making the pump functional.

Qty:2
Unit:nos
730
20.

Supply and replacement of butterfly valves 300mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 300mm dia

Qty:2
Unit:each
730
21.

Supply and replacement of butterfly valves 250mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 250mm dia

Qty:4
Unit:each
730
22.

Supply and replacement of butterfly valves 200mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 200mm dia

Qty:3
Unit:each
730
23.

Supply and replacement of butterfly valves 125mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 125mm dia

Qty:1
Unit:each
730
24.

Supply and replacement of butterfly valves 100mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 100mm dia

Qty:1
Unit:each
730
25.

Supply and replacement of butterfly valves 80mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 80mm dia

Qty:1
Unit:each
730
26.

Supply and replacement of butterfly valves 65mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 65mm dia

Qty:1
Unit:each
730
27.

Supply and replacement of butterfly valves 40mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 40mm dia

Qty:2
Unit:each
730
28.

Supply and replacement of butterfly valves 32mm dia

Supply and replacement of butterfly valves of PN 16 rating of following sizes Body- Cast iron Disc- Stainless Steel Seat- Nitrile rubber O-ring- Nitrile 32mm dia

Qty:1
Unit:each
730
29.

Supply of 3C 70 sq.mm. Cu. Ar

Supply of following size XLPE insulated, PVC sheathed cable with copper conductor armoured power cable of 1.1 KV grade conforming to IS-7098 Part-I or IS 1554 Part 1 amended upto date etc. complete as required. 3C 70 sq.mm. Cu. Ar

Qty:50
Unit:mtr
730
30.

Spray painting of electrical Panels

Spray painting of electrical Panels at various locations with enamel paint of required colour, approved brand and manufacturer as on required basis.

Qty:80
Unit:sq mtr
730
31.

Supplying and providing M.S supports for duct etc.

Supplying and providing M.S supports for the equipment such as duct etc.

Qty:50
Unit:kgs
730
32.

SITC of condenser water pipes a. 300 mm

Supplying, fixing, testing and commissioning of condenser water pipes of following sizes of MS - C class along with necessary clamps, vibration isolators and fittings such as bends,tees etc..but excluding valves, strainers, gauges etc. adequately supported on rigid supports duly painted or buried in ground excavation and refilling etc. as per specification and as required complete in all respect. 16.1 Note The Pipes size 150 mm and below shall be M.S. C class as per IS 1239 and pipes size above 150 mm shall be welded black steel pipe heavy class as per IS 3589, from minimum 6.35 mm thick M.S. Sheet a. 300 mm

Qty:35
Unit:metre
730
33.

SITC of condenser water pipes b. 250 mm

Supplying, fixing, testing and commissioning of condenser water pipes of following sizes of MS - C class along with necessary clamps, vibration isolators and fittings such as bends,tees etc..but excluding valves, strainers, gauges etc. adequately supported on rigid supports duly painted or buried in ground excavation and refilling etc. as per specification and as required complete in all respect. 16.1 Note The Pipes size 150 mm and below shall be M.S. C class as per IS 1239 and pipes size above 150 mm shall be welded black steel pipe heavy class as per IS 3589, from minimum 6.35 mm thick M.S. Sheet b. 250 mm

Qty:30
Unit:metre
730
34.

SITC of condenser water pipes c. 100 mm

Supplying, fixing, testing and commissioning of condenser water pipes of following sizes of MS - C class along with necessary clamps, vibration isolators and fittings such as bends,tees etc..but excluding valves, strainers, gauges etc. adequately supported on rigid supports duly painted or buried in ground excavation and refilling etc. as per specification and as required complete in all respect. 16.1 Note The Pipes size 150 mm and below shall be M.S. C class as per IS 1239 and pipes size above 150 mm shall be welded black steel pipe heavy class as per IS 3589, from minimum 6.35 mm thick M.S. Sheet c. 100 mm

Qty:35
Unit:metre
730

General Information

Item Category
Operation of Water cooled Centralised AC plant of 3X330 TR. For First Year , Operation of Water cooled Centralised AC plant of 3X330. For Second year , CMC for complete HVAC system. For First Year , CMC for complete HVAC system. For Second year , Painting of HVAC System For First Year , Painting of HVAC System. For Second year , Repairing damaged insulation of exposed AC ducts. , Supply and Installation of GI wire , Supply and Installation of ducts , SITC of GI adjustable damper , Supplying and fixing of Exhaust Air Grills , SITC of site fabricated GSS sheet 0.6mm thickness , SITC of site fabricated GSS sheet 0.8mm thickness , Painting of MS pipes, structures, equipments etc. Epoxy paint , Painting of MS pipes, structures, equipments etc. primer coat , Finishing walls with water proofing cement paint of required shade , SITC of new PVC fills , Casting cement foundation arrangements , SITC of condenser water pump of capacity - 30 Kw , Supply and replacement of butterfly valves 300mm dia , Supply and replacement of butterfly valves 250mm dia , Supply and replacement of butterfly valves 200mm dia , Supply and replacement of butterfly valves 125mm dia , Supply and replacement of butterfly valves 100mm dia , Supply and replacement of butterfly valves 80mm dia , Supply and replacement of butterfly valves 65mm dia , Supply and replacement of butterfly valves 40mm dia , Supply and replacement of butterfly valves 32mm dia , Supply of 3C 70 sq.mm. Cu. Ar , Spray painting of electrical Panels , Supplying and providing M.S supports for duct etc. , SITC of condenser water pipes a. 300 mm , SITC of condenser water pipes b. 250 mm , SITC of condenser water pipes c. 100 mm
Ministry Name
Ministry of Civil Aviation
Department Name
Airports Authority of India (AAI)
Organisation Name
Airports Authority Of India
State
Tamil nadu
City
Coimbatore

Financial Information

Estimated Bid Value
₹2,27,80,090.00
EMD Amount
₹6,83,403.00
OEM Average Turnover
₹35.00 Lakh (s)
Minimum Turnover
₹35.00 Lakh (s)
Bid Offer Validity
90 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

6 Documents
GeM-Bidding-7822518.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing relevant experience in HVAC system operation and maintenance, and demonstrating financial stability. Confirming compliance with regulatory standards and technical qualifications is essential. Bidders must also ensure they fulfill any additional eligibility criteria specified in the tender documents.

Bidders must provide certain certificates including registration with relevant authorities, previous work experience documentation in similar projects, and financial statements to demonstrate solvency. Other specific certificates may include compliance with quality standards and environmental regulations outlined in the tender documents.

The registration process involves submitting an application through the specified platform, providing all requested documentation, and paying the required Earnest Money Deposit (EMD) as stipulated in the tender terms. It’s crucial to ensure that all submissions are complete and conform to the guidelines provided to avoid disqualification.

The accepted document formats for submission typically include PDF and DOC formats as per the norms outlined in the tender document. Bidders should check formatting requirements carefully to ensure that their submissions adhere to the accepted standards.

MSEs may benefit from special provisions encouraged by the government, which include lower financial thresholds for eligibility, preferences in the selection process, and additional support for compliance with administrative norms. Such provisions are designed to promote participation and enhance the contribution of MSEs in significant projects like this tender.

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