Central Armed Police Forces Tender by Indo Tibetan Border Police (itbp) (GEM/2025/B/6174427)
ARBI,BRINJAL,LOKI BOTTLE GOURD,CAULIFLOWER,BEANS SHIM FARSVIN,CABBAGE,TOMATO,SPINACH GREEN RED FENU
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Tender Title: Fresh Vegetables and Fruits
Reference Number: GEM/2025/B/6174427
Issuing Authority/Department: Central Armed Police Forces, Ministry of Home Affairs
Scope of Work and Objectives
The Fresh Vegetables and Fruits tender aims to facilitate the procurement of a wide variety of fresh produce for the Central Armed Police Forces. The total quantity required is 104,412 units, ensuring that the produce meets high-quality and freshness standards that are essential for operational and health purposes.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a legally registered business entity or cooperative.
- Have a proven track record in supplying fresh produce.
- Meet all local health and safety regulations concerning food supply.
- Registration under relevant industry authorities that govern the sale of produce is mandatory.
Technical Requirements
Participants must adhere to the technical specifications outlined for fresh vegetables and fruits, including:
- All produce must meet the standard quality, free from any diseases, pests, or chemical residues.
- Bidders should provide certifications or guarantees regarding pesticide-free and organic options, if available.
- Compliance with all applicable food safety regulations in keeping with market standards.
Financial Requirements
Bidders need to prepare a financial bid that includes:
- An Earnest Money Deposit (EMD), which should be specified in the tender documentation.
- An itemized budget clearly allocating costs for each type of produce offered.
- Adherence to payment terms as specified in the tender documents.
Document Submission Details
Bidders are required to submit their proposals through the designated government e-Marketplace (GEM) portal. The submission should include:
- Technical proposals detailing compliance with eligibility and technical requirements.
- Financial proposals that comply with the stated budgetary guidelines.
- All certifications and supporting documents which validate the bidder's eligibility.
Special Provisions
This tender also supports Micro, Small, and Medium Enterprises (MSEs) and may contain special provisions to encourage participation from startups. Compliance with the ‘Make in India’ policies is also encouraged, promoting local sourcing and production.
Evaluation Process
The evaluation of bids will include:
- Verifying eligibility and technical compliance.
- Assessing financial bids based on price competitiveness and adherence to requirements.
- An additional focus on the quality of the products proposed.
Delivery Locations
The delivery locations will be determined based on operational requirements and geographical considerations relevant to the Central Armed Police Forces. Bidders are encouraged to present their logistics capabilities and ensure reliability in the timely delivery of produce.
Contact Information
For more information, bidders are encouraged to follow the processes outlined in the government's official e-Marketplace portal, where further queries can be directed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant authority approvals. Bidders must demonstrate experience in supplying fresh produce and must comply with local health regulations. It is crucial that all suppliers hold applicable certifications endorsed by relevant food-safety authorities.
Bidders must submit various certificates, including registration documents, food safety compliance certificates, and any organic certifications if applicable. These certifications should validate adherence to national and local agricultural practices to guarantee high standards of quality and safety.
The registration process involves signing up on the government’s e-Marketplace (GEM) platform. Once registered, bidders can submit their documents electronically in specified formats indicated in the tender guidelines. It is crucial to follow submission methods strictly to ensure compliance.
Bidders must be prepared to provide a performance security in the form of a bank guarantee or fixed deposit, which is generally a percentage of the contract value. This security ensures compliance with the terms outlined in the contract post-award.
MSEs may benefit from several provisions encouraging their participation, including relaxed eligibility criteria or priority in the evaluation process. Additionally, there may be financial incentives or support programs aimed at enhancing local supplier capabilities in alignment with national procurement rules.
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