Audio Conferencing System - Central Armed Police Forces

Digital Chairman unit with display,Dual Digital Delegate unit with display,Dual Digital Delegate un

Goods
Qty:63
EMD: ₹2.9 Lakh
EST Bid: ₹98.0 Lakh

Tender Timeline

Tender Issue
May 27, 2025 at 5:23 PM
Corrigendum
June 13, 2025 at 05:18 PM
New Document Added Download

Tender Description

Tender Title: Audio Conferencing System

Tender Reference Number: 1ab5fc798
Issuing Authority/Department: Central Armed Police Forces, Ministry of Home Affairs


The Audio Conferencing System tender encompasses a comprehensive procurement plan for advanced digital communication equipment. This procurement is targeted at enhancing communication infrastructure within the Central Armed Police Forces by integrating sophisticated technology that includes Digital Chairman units, Dual Digital Delegate units with display, and other essential audio components.

Scope of Work and Objectives

The primary objective of this tender is to supply and install a complete Audio Conferencing System that ensures seamless communication and collaboration. The scope includes the provision of:

Tender BOQ Items

7 Items
1.

Digital Chairman unit with display

Qty:5
Unit:nos
60
2.

Dual Digital Delegate unit with display

Qty:16
Unit:nos
60
3.

Dual Digital Delegate unit without display

Qty:9
Unit:nos
60
4.

High Directive Microphones

Qty:30
Unit:nos
60
5.

Fully Digital IP based Control unit

Qty:1
Unit:no
60
6.

System Server

Qty:1
Unit:no
60
7.

Management software

Qty:1
Unit:no
60

General Information

Item Category
Digital Chairman unit with display , Dual Digital Delegate unit with display , Dual Digital Delegate unit without display , High Directive Microphones , Fully Digital IP based Control unit , System Server , Management software
State

Financial Information

Estimated Bid Value
₹98,00,000.00
EMD Amount
₹2,94,000.00
OEM Average Turnover
₹98.00 Lakh (s)
Minimum Turnover
₹49.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
7 Days

Tender Documents

6 Documents
GeM-Bidding-7861707.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Other DocumentsOTHER FORM
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

Bid Extended to June 20, 2025 at 05:00 PMModified on June 13, 2025 at 05:00 PM
Bid Opening June 20, 2025 at 05:30 PM

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Frequently Asked Questions

The eligibility requirements include being a registered entity with proof of previously completed projects in similar fields, along with the ability to provide technical and financial documentation demonstrating capability to deliver the required equipment.

Interested bidders must provide several required certificates, including but not limited to, business registration, previous project completion reports, tax compliance certificates, and any relevant quality assurance certifications as mandated by the Ministry of Home Affairs.

The submission process consists of sending all required documentation through designated channels outlined in the tender documents. It is essential to verify the accepted document formats to ensure that submissions are compliant with tender specifications, which typically includes PDF or DOCX formats for written content.

The evaluation and selection process will focus on factors such as technical specifications compliance, financial proposals, prior experience, and quality standards adherence. The evaluation process ensures that bidders who meet or exceed requirements have equal opportunities for selection.

Yes, bidders identifying as Micro, Small, and Medium Enterprises (MSEs) can benefit from provisions designed to encourage participation. This includes simplified compliance requirements and preferential pricing evaluations to promote local businesses, aligning with the Make in India initiative and enhancing local content procurement.

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