Procurement of Audio Video System
Supplying, Testing, Installation And commissioning,Supplyinging, installation, testing And commissi
Tender Timeline
Tender Title: Procurement of Audio Video System
Tender Reference Number: 16b3b181b
Issuing Authority: Central Public Works Department (CPWD)
Objective:
The objective of this tender is to solicit bidders for the procurement of audio video systems essential for enhancing communication and presentation capabilities in designated locations. This tender encompasses various components, including supplying, testing, installation, and commissioning of audio video equipment.
Scope of Work:
The scope of work includes, but is not limited to:
- Supplying efficient audio video systems.
- Installation and thorough testing of the equipment.
- Comprehensive commissioning of the systems to ensure operational capability.
- Maintenance and support for components as required post-installation.
Eligibility Criteria:
To qualify for participation in this tender, bidders must meet certain eligibility requirements that include:
- Registration as a legal entity and compliance with local regulations.
- Relevant experience in the supply and installation of audio video systems.
- Financial stability to undertake the project, demonstrated through past project records.
Technical Requirements:
The technical requirements for the audio video system include:
- Quality specifications compliant with industry standards.
- Ability to integrate with existing systems and infrastructure.
- Specifications outlining the functionality of both hardware and software components.
Financial Requirements:
Bidders need to provide proof of financial capability, including:
- Detailed financial statements for the previous years.
- A bidding price that aligns with the budget constraints of CPWD.
Document Submission Details:
All documents must be submitted electronically. The required documentation includes:
- Technical proposal showcasing the system specifications and compliance with eligibility.
- Financial proposal outlining the pricing and payment structure.
- Additional documents as specified in the tender guidelines.
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) may benefit from participating in this tender through preferential treatment in the evaluation process. Startups may also receive special consideration, promoting innovation and competitiveness.
Evaluation Process:
The evaluation of bids will be conducted based on the criteria set forth in the tender. Factors such as technical capability, financial viability, and past performance will contribute to the final decision.
Delivery Locations:
The delivery locations will be specified in the contract post-award and may vary based on project needs within the jurisdiction of the Central Public Works Department.
Contact Information:
For further inquiries regarding this tender, bidders should contact the designated official channels of the Central Public Works Department, ensuring direct communication for detailed clarifications.
This procurement process aims to engage capable firms equipped to fulfill the demand for advanced audio video systems while enhancing efficiency in communication across various platforms.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity with a valid business license, having a minimum of three years of experience in providing audio video systems, and demonstrating financial viability with relevant documentation. The submitting organization must be compliant with local regulations related to supply and installation of such systems. Furthermore, prospective bidders must showcase previous projects completed successfully in a similar capacity to ensure credibility.
The technical specifications that bidders must comply with include high-definition video and audio quality, compatibility with existing setups, and adherence to industry standards for performance and reliability. Additionally, bidders should provide thorough details on warranties, maintenance support, and integration capabilities with digital systems or software that are already in use.
The registration process involves submitting necessary documents electronically through the designated portal outlined by the issuing authority. Required documents typically include proof of business registration, relevant financial records, prior project details, and technical specifications. Keeping these documents organized and ready for submission will streamline the process and ensure compliance with all tender requirements.
The performance security requirements typically mandate the winning bidder to furnish a performance guarantee in the form of a bank guarantee or equivalent financial assurance. This security ensures that the bidder fulfills all contractual obligations, including timely supply, installation, and maintenance of the audio video systems as specified in the contract.
Yes, the procurement process includes special provisions for Micro, Small, and Medium Enterprises (MSEs). These businesses may enjoy reduced eligibility criteria, as well as preference in bid evaluation, thereby enhancing their chances of success. This encourages the participation of smaller firms in government tenders, promoting inclusivity and broader competition.
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