COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6136387)
Custom Bid for Services - Work of Providing working lunch and tea to the trainees & faculties on an
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Tender Title: Custom Bid for Services - Work of Providing Working Lunch and Tea
Reference Number: GEM/2025/B/6136387
Issuing Authority: Coal India Limited, Ministry of Coal
Coal India Limited, under the Ministry of Coal, is inviting tenders for the work of providing working lunch and tea to individuals involved in training programs, specifically trainees and faculties. This service will be required on an annual basis at the HEMM Training Institute located in Durgapur, under the Chandrapur Area of WCL (Western Coalfields Limited). The objective of this tender is to ensure that training sessions are adequately supported with quality catering services, thereby enhancing the learning environment and supporting the staff and trainees alike.
Scope of Work and Objectives
The scope of work entails the systematic provision of working lunches and tea services during training sessions held at the specified training institute. The successful bidder will be responsible for planning, preparing, and delivering meals that meet the health and dietary requirements of the training participants. Timely service delivery, quality of meals, and adherence to set health protocols are essential components of this tender.
Eligibility Criteria
To submit a bid, interested parties must be registered entities capable of delivering catering services. Additional eligibility will include experience in similar assignments, financial stability, and a proven record of compliance with health and safety regulations.
Technical Requirements
Bidders should provide details on their service capabilities, including their catering equipment, staff qualifications, and service protocols. All equipment must meet the necessary health and safety standards, ensuring that meals are prepared and served in a hygienic environment.
Financial Requirements
Bidders will need to demonstrate their financial standing, providing relevant financial statements and possibly undergoing a financial assessment. Competitive pricing will be a critical factor in the evaluation of bids.
Document Submission Details
For the submission of tender documents, bidders are expected to include all necessary certifications, including registration documents, compliance certificates, and financial records. Detailed submission formats and required documents will be outlined in the tender documentation.
Special Provisions
There are provisions available for Micro, Small, and Medium Enterprises (MSEs) and Startups, encouraging their participation in this tender process. Bidders qualifying under these categories may access additional benefits, which could impact the evaluation criteria positively.
Evaluation Process
Bids will be evaluated based on technical capability, financial competitiveness, and compliance with the submission guidelines. The evaluation committee will prioritize bidders that offer quality service at reasonable prices while adhering to safety standards.
Delivery Locations
All meals and tea services will need to be delivered to the HEMM Training Institute in Durgapur, ensuring timely availability based on the training schedule provided by the authority.
Contact Information
For any queries related to the tender, bidders are advised to check the official Coal India Limited website for any contact details listed or further clarifications.
Additional Information
Interested bidders are encouraged to gather all pertinent information and stipulations included within the official tender documents. It is crucial to adhere to specified guidelines and provide comprehensive submissions to avoid rejection based on incomplete documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with prior experience in providing catering services. Bidders must demonstrate compliance with health and safety standards, and present necessary documentation to validate their standing, including business registration, relevant licenses, and experience certificates.
Bidders are required to provide several key certificates, including business registration certificates, health and safety compliance certifications, and possibly food quality certifications. Such documentation is imperative to ensure that the bidder meets the sector regulations and will adhere to the standards required for service delivery.
The registration process involves submitting the completed tender documents following the outlined formats in the tender. All submissions must include the necessary certificates and should be made via the designated submission channel as specified in the tender documentation, ensuring timely compliance with guidelines.
The payment terms will generally be outlined in the contract awarded to the successful bidder. Regular payments may be facilitated post-delivery of services. Bidders should clarify any specific terms related to the performance security requirements and invoicing processes when reviewing the tender documents.
Yes, this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), as well as benefits for Startups. Compliance with the ‘Make in India’ initiative may also provide additional positive evaluation considerations. It’s advisable for qualifying bidders to ensure they include all necessary certificates that endorse their status to access these benefits.
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