Tender Description for Custom Bid for Services - Stadium Lighting Arrangement in Rajiv Gandhi Stadium, Pench Area (Reference Number: GEM/2025/B/6321272)
Custom Bid for Services - Stadium Lighting arrangement in Rajiv Gandhi Stadium , Pench Area
Tender Timeline
Issuing Authority: The tender is issued by the Ministry of Coal, represented through Coal India Limited.
Scope of Work and Objectives
This tender aims to source services for the Stadium Lighting Arrangement at the Rajiv Gandhi Stadium located in the Pench Area. The objective is to enhance the stadium's lighting system, ensuring high-quality illumination that meets both safety and aesthetic standards for various sports and events. The successful bidder will be responsible for the planning, design, installation, and maintenance of the lighting systems.
Eligibility Criteria
To participate in this tender, potential bidders must fulfill the following eligibility requirements:
- Be a registered entity or organization.
- Demonstrate relevant experience in providing lighting solutions or similar services.
- Hold appropriate certifications and licenses related to electrical installations and sports facility enhancements.
Technical Requirements
Bidders are expected to provide detailed proposals that address the technical specifications related to the stadium's lighting. Key technical requirements include:
- Utilization of energy-efficient lighting technology.
- Compliance with safety and regulatory standards.
- Incorporation of advanced control systems for efficient operation.
Financial Requirements
Bidders must ensure that their proposals clearly outline the financial requirements, including:
- A detailed cost breakdown of equipment and services.
- Projection of operational costs over a defined period.
- Capacity to meet payment terms specified in subsequent sections.
Document Submission Details
Proposals must be submitted electronically through the designated portal. Required documentation may include:
- Completed bid forms.
- Company profile and relevant project experience.
- Copies of necessary certificates and licenses.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These organizations may benefit from relaxed eligibility criteria and additional support from the Ministry of Coal to foster innovation and local enterprise development.
Evaluation Process
The evaluation of bids will follow a structured process focusing on both technical and financial aspects. Key evaluation criteria include:
- Compliance with technical specifications.
- Cost-effectiveness of the proposed solutions.
- The reputation of the bidding entity.
Delivery Locations
All services will be carried out at the Rajiv Gandhi Stadium, located in the Pench Area. Proposals should reflect the logistical considerations involved in delivery and installation.
Contact Information
Interested bidders can seek clarifications or further details through the designated channels provided within the tender documentation.
Additional Important Information
Bidders should be aware that all submissions must conform to the regulatory conditions as stipulated by the Ministry of Coal. Moreover, the Make in India initiative should be adhered to, promoting local content and procurement rules in the execution of the project.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in providing lighting solutions, and holding appropriate certifications and licenses for electrical installations. Bidders must showcase a proven track record of similar projects to qualify.
Bidders must include copies of necessary certifications such as electrical licenses, safety compliance certificates, and any relevant quality assurance documents. Compliance with local regulations and standards is paramount and should be clearly outlined in the bid.
To register for this tender, bidders should create an account on the designated e-procurement platform. The registration process involves submitting basic company information and verifying identity through required documents. After registration, bidders can access the tender documents and submit their proposals electronically.
Payment terms typically include an Earnest Money Deposit (EMD) and provisions for performance security. Payments may be structured based on project milestones, with specific timelines and conditions that must be met before disbursement. Bidders should outline their payment plan in their proposals.
MSEs can benefit from favorable eligibility criteria, financial incentives, and support to enhance their competitiveness. Additionally, there may be provisions specifically aimed at promoting local enterprises, in alignment with the Make in India initiative. This fosters an environment conducive to the involvement of small and medium enterprises in government projects.
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