COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6164265)
INPUT PINION WITH SPIRAL BEVEL MATCHING WHEEL MODEL NO. KCN -400, PART NO. KCN400IP102SBW103
Tender Timeline
Tender Title
Input Pinion with Spiral Bevel Matching Wheel Model No. KCN -400, Part No. KCN400IP102SBW103
Tender Reference Number: GEM/2025/B/6164265
Issuing Authority
Issued By: Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives
The current tender invites bids for the supply of Input Pinion with Spiral Bevel Matching Wheel Model No. KCN -400, specifically Part No. KCN400IP102SBW103. The project aims to procure a total of two units that meet the specified technical requirements to support ongoing operational needs in coal mining and transportation. The selected supplier will be responsible for deliverables that align with the quality and performance standards established by Coal India Limited.
Eligibility Criteria
To qualify for the tender, bidders must be registered entities with compliance to government procurement policies. Bidders must demonstrate the ability to meet the technical specifications outlined in the tender documentation and must provide proof of previous successful contracts of similar nature.
Technical Requirements
The technical requirements mandate that the Input Pinion and Spiral Bevel Matching Wheel must conform to industry standards for safety, durability, and operational efficiency. Detailed specifications, including dimensions, material quality, and performance criteria, will be provided within the tender documents.
Financial Requirements
Bidders must provide a comprehensive financial proposal that outlines the pricing of the input pinions, including any applicable taxes or additional costs. It is essential to include an Earnest Money Deposit (EMD) as part of the submission, details of which can be found in the tender documentation.
Document Submission Details
All required documents, including technical and financial proposals, must be submitted through the designated online portal by the closing date specified in the tender documentation. Bidders are encouraged to review the submission guidelines to ensure compliance with formatting and content specifications.
Special Provisions
Coal India Ltd is committed to supporting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders who qualify under these categories may enjoy certain benefits outlined in the tender documents, such as relaxed eligibility criteria and assistance in the procurement process.
Evaluation Process
The evaluation of the bids will be systematic, considering both the technical compliance and the financial offer. Each proposal will be assessed to ensure it meets the technical specifications and offers value for money as per the established criteria. The bid with the most favorable combination of quality and price may be awarded the contract.
Delivery Locations
Delivery of the input pinions will be required at designated operational facilities of Coal India Limited. Specific locations will be determined post-award of the contract, based on operational requirements.
Contact Information
For further inquiries regarding the tender, bidders may contact the relevant department within Coal India Limited as specified in the tender documents to clarify any uncertainties or questions before submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of fulfilling the necessary technical specifications outlined in the tender documents. Bidders are required to have a proven track record of successful contracts that align with similar projects, demonstrating their competency in delivering the required Input Pinion with Spiral Bevel Matching Wheel.
Bidders must submit several mandatory certificates within their proposals, including a valid registration certificate, GST registration documents, and any certifications that demonstrate compliance with quality standards specific to the Input Pinion and Spiral Bevel historical performance metrics. Additional documentation may be requested based on the specifics of the bid.
The registration process requires bidders to create an account on the designated online portal for tenders. After registering, participants must enter their company details and upload the necessary documents for verification. Once verified, they can submit their bids electronically in compliance with the provided guidelines.
The payment terms will be outlined explicitly in the contract upon award. Typically, the payment may include an advanced payment upon confirmation of the order, followed by interim payments based on milestone achievement, and a final payment upon successful delivery and acceptance of the Input Pinion products.
MSEs can enjoy various benefits such as easier access to procurement opportunities and potential preference in the evaluation process. Provisions for MSEs are well-defined in the tender and may offer reduced financial guarantees or technical compliance norms, enabling greater participation rates in governmental procurement projects.
This structured approach ensures that all essential information is conveyed effectively and allows interested bidders to understand the key aspects of the tender comprehensively.
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