COAL INDIA LIMITED Tender by Western Coalfields Limited (39ab54f10)
Custom Bid for Services - For shifting of Dispatch Office Server from Inder 50Ton Digital Weigh Bri
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Tender Title: Custom Bid for Services - Shifting of Dispatch Office Server
Tender Reference Number: 39ab54f10
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to facilitate the shifting of the Dispatch Office Server from the existing location at Inder 50Ton Digital Weigh Bridge to a new Sub Area Office at KSA. The successful bidder will be required to execute the entire process, ensuring minimal disruption to ongoing operations and maintaining data integrity throughout the transition. The scope includes but is not limited to:
- Dismantling and safe transportation of all server components.
- Setting up and configuring the server at the new location.
- Ensuring all hardware and software components are functional post-move.
- Providing support for any technical glitches that may arise during or shortly after the transition.
Eligibility Criteria
To participate in this tender, bidders must meet the eligibility requirements, which include:
- Being a legally registered entity eligible to conduct business in India.
- Demonstrated experience in IT infrastructure relocation projects of similar scale.
- Adequate technical manpower and resources available to execute the project within stipulated timelines.
Technical Requirements
The technical requirements encompass:
- Proven expertise in server handling and shifting procedures.
- Availability of certified technicians for installation and support.
- Compliance with industry standards for data security and hardware integrity during transportation.
Financial Requirements
Bidders must also meet specific financial criteria, including:
- Submission of a detailed financial proposal outlining costs associated with the logistics, labor, and any additional services.
- Experience in completing projects within budget constraints.
Document Submission Details
All interested parties should ensure the following documents are submitted:
- Proof of registration as a business entity.
- Technical qualifications, including relevant certifications.
- A detailed project plan with timelines.
- Financial bid in the specified format.
Documents must be submitted before the specified deadline as outlined in the tender submission guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Bidders from MSEs may enjoy certain benefits like relaxed qualification criteria or financial assistance, depending on the provisions set by the issuing authority.
Evaluation Process
The evaluation of bids will entail a thorough analysis based on:
- Compliance with the technical requirements.
- Financial viability of the proposal.
- Track record of successful project completion.
Bids will be evaluated in a single packet, and bidders will be informed of the outcomes promptly following the evaluation process.
Delivery Locations
All equipment and related services must be delivered to the New Sub Area Office identified in KSA, as part of the final project completion criteria.
Contact Information
For further information regarding the tender, interested bidders may contact the relevant authority at Coal India Limited.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity under Indian law, demonstrating experience in similar IT infrastructure projects, and having the necessary technical manpower available to complete the project efficiently. Bidders must ensure they meet these prerequisites to qualify for consideration.
To successfully participate in this tender, bidders must provide certificates that establish their legal status as a business. This may include a registration certificate, technical qualifications or certifications related to IT services, and any relevant experience certifications that validate their capability to perform the required tasks.
The registration process requires potential bidders to register on the respective procurement platform specified in the tender guidelines. After registration, bidders must complete their profiles and submit the necessary documentation including business registration and technical qualifications to participate in the tender.
All submissions must adhere to the document formats stipulated in the tender guidelines. Typically, electronic submissions in formats such as PDF, DOCX, or XLSX are accepted, ensuring that the readability and integrity of the documents are maintained throughout the evaluation process.
MSEs can avail themselves of specific benefits designed to enhance their competitiveness, including reduced qualification criteria and potential financial assistance. These provisions aim to encourage participation from smaller entities, aligning with government initiatives to strengthen the MSE sector while ensuring quality and compliance with project requirements.
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