Tender Title: Facility Management Services - Pre-Monsoon Trimming of Tree Branches

Reference Number: GEM/2025/B/6137283

Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to procure Facility Management Services for the pre-monsoon trimming of tree branches. This work is essential to ensure safe clearances for 33KV, 3300V, and 440V overhead power lines from various substations to the feeders of mines and residing colonies in the Jamuna Kotma Area. The services will include an assessment of tree conditions, planning appropriate trimming strategies, and executing the tasks to ensure safety and compliance with existing standards.

Eligibility Criteria

To qualify for this tender, bidders must meet several eligibility requirements including:

• Registration as a legal entity in India.
• Proven experience in facility management services particularly focusing on vegetation management.
• Financial stability and the capability to undertake significant contractual obligations.

Technical Requirements

Bidders must adhere to stringent technical requirements, which include:

• Submission of a detailed work plan outlining the methodology for tree trimming.
• Compliance with relevant safety standards and practices associated with vegetation management.
• Availability of qualified personnel with expertise in arboriculture.

Financial Requirements

Bidders are required to provide evidence of financial capacity, including:

• Gearings towards a secure budget for the completion of the project.
• Submission of a bank guarantee or earnest money deposit (EMD) as specified in the tender documents.

Document Submission Details

All submissions must be electronic and follow the prescribed formats outlined in the tender documentation. Necessary documents will include:

• Company registration and applicable certificates.
• Technical and financial proposals in accordance with the presented demands.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them certain advantages as per government policies. This includes availability for piece contracts to ensure inclusivity and equitable opportunity in securing the tender.

Evaluation Process

The evaluation will be conducted based on the criteria defined in the tender documentation. Bidders will be evaluated on:

• Technical proposal compliance.
• Financial stability and capability.
• Prior experience and reference checks.

Delivery Locations

The services are to be delivered within the Jamuna Kotma Area, covering various substations and their corresponding service lines, ensuring minimized disruption throughout the trimming process.

Contact Information

For all inquiries related to this tender, please reach out directly to the issuing authority. Specific contact details will typically be provided within official communications.

This tender represents a significant opportunity for qualified organizations to engage in critical environmental management services that support safety and operational efficiency.