COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6125360)

Tender Title: Custom Bid for Services - Hiring of 04 nos x 2000 GPM Pump Set

Reference Number: GEM/2025/B/6125360

Issuing Authority: Coal India Limited

Department: Ministry of Coal

The Custom Bid for Services aims to hire four (04) units of 2000 GPM (Gallons Per Minute) Pump sets, complete with all necessary electrical and mechanical accessories. The primary objective of this tender is to facilitate the effective dewatering of water from the sump on a hiring basis. This includes the supply of pumps, motors, Variable Frequency Drives (VFD) starters, and any other required equipment integral to the operation.

Scope of Work and Objectives

The successful bidder will be tasked with providing professionally installed 2000 GPM Pump sets that are capable of efficient operation in managing water levels in sumps. The project includes both the supply and installment of pumps, ensuring they come equipped with all electrical components necessary for complete operational functionality. The scope also comprises maintenance and on-site support as specified in the contract.

Eligibility Criteria

To qualify for this tender, companies must be registered entities with evidence of previous successful procurement experience in providing similar services. Participants are expected to meet both technical and financial criteria outlined in the tender documents, ensuring that they possess the requisite capabilities to deliver and operate the pump sets effectively.

Technical Requirements

The technical specifications set forth in this tender include, but are not limited to:

• A performance requirement for each pump set of 2000 GPM.
• Electrical compatibility and compliance with relevant safety standards.
• Mechanical components must be robust and suitable for sustained use in dewatering applications.
• The bidder must provide detailed technical drawings and operational guidelines.

Financial Requirements

Bidders are required to submit comprehensive financial evidence demonstrating their capability to manage the financial implications of this project. This may include:

• Audited financial statements for the previous three fiscal years.
• An Earnest Money Deposit (EMD) as specified in the tender documents.

Document Submission Details

All necessary documents must be submitted electronically through the designated submission portal. Late submissions or incomplete applications will not be considered. Bidders are encouraged to meticulously check that all required information is included.

Special Provisions

This tender may present opportunities for Micro, Small, and Medium Enterprises (MSEs) and startups, offering special provisions aimed at encouraging their participation in public procurement processes.

Evaluation Process

The evaluation of bids will be conducted based on a predefined scoring system that assesses both technical qualifications and financial proposals. The assessment will prioritize demonstrated competency and value for money, ensuring that the most capable bidders are selected.

Delivery Locations

The pump sets are to be delivered to the specified sites as noted in the technical documentation. The transport arrangements shall be the responsibility of the successful bidder.

Contact Information

For further queries regarding the tender, refer to the official channels provided in the tender documents. All communications relating to this tender should be directed to the issuing authority to ensure that information is accurate and consistent.