Tender Title: Hiring of Electric Sedan Car
Reference Number: GEM/2025/B/6177685
Issuing Authority: Coal India Limited, Ministry of Coal

Introduction

The tender seeks qualified vendors for the hiring of one Electric Sedan Car with a service requirement of 24 hours per day. This contract is aimed at supporting the operational needs of the Colliery Manager at Saoner UG Mine No 3, Nagpur Area, for a duration of approximately three years (1023 days). The vehicle is expected to cover an average of 200 kilometers daily, with the provision of two qualified drivers.

Scope of Work and Objectives

The scope of work entails:

• Providing a high-quality Electric Sedan Car that meets the specified conditions for 24-hour availability.
• Deployment of two trained and licensed drivers who can operate the vehicle efficiently and adhere to all safety and transport regulations.
• Ensuring a daily average distance of 200 kilometers is maintained as part of the service requirement.
  The objective of this tender is to secure safe and sustainable transport for the Colliery Manager and to ensure efficient operation at the site.

Eligibility Criteria

Bidders must meet the following eligibility criteria:

• Must be a registered company or entity within the jurisdiction of the tender.
• Proven experience in providing vehicle leasing services, preferably with Electric Sedan Cars.
• Compliance with all local licensing laws and environmental regulations regarding electric vehicles.

Technical Requirements

All participating bidders must ensure the Electric Sedan Car is:

• Environmentally compliant (preferably certified as a zero-emission vehicle).
• Safe and equipped with necessary safety features.
• Capable of providing service reliably for the specified operational hours and distance.
• In pristine condition and well-maintained, reflecting the professional standards required for operating in a corporate environment.

Financial Requirements

Bidders should be prepared to present detailed financial proposals that include:

• Monthly or yearly leasing costs.
• Any additional charges (insurance, maintenance, etc.).
• Proof of existing relevant financial stability and capacity to fulfill the contract.

Document Submission Details

Interested bidders must submit their proposals, including all supporting documents, through the GEM portal. The submission should include:

• Company profile and registration documents.
• Financial quote for the service.
• Proof of compliance with vehicle standards.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special benefits may be available to startups as part of the government initiatives to promote local businesses.

Evaluation Process

The evaluation will be based on:

• Compliance with technical and financial criteria.
• Quality and sustainability of the vehicle offered.
• Value for money and cost-effectiveness in line with specified requirements.

Delivery Locations

Vehicles will be stationed and operated primarily at the Saoner UG Mine No 3, Nagpur Area. Adjustments in routing and servicing will be evaluated based on operational needs.

Contact Information

Further queries regarding the tender can be directed to the Coal India Limited procurement team through the listed channels on the official portal. All bidders are encouraged to ensure they understand the detailed specifications before submission.