COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6168581)
Custom Bid for Services - Care taking and upkeeping of auditorium Building, Officers Club Building
Tender Timeline
Tender Title: Custom Bid for Services - Care Taking and Upkeeping of Auditorium Building, Officers Club Building
Tender Reference Number: GEM/2025/B/6168581
Issuing Authority: COAL INDIA LIMITED, Ministry of Coal
Scope of Work and Objectives
The objective of this tender is to solicit bids for comprehensive care-taking and upkeep services for various facilities, which include the Auditorium Building, Officers Club Building, and Workers Institute under the direct supervision of the Chandrapur Area. The winning bidder will be responsible for maintaining the aesthetic, functional, and operational aspects of these premises to uphold quality and service standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with operational capabilities in facility management. Candidates should demonstrate proven experience in the maintenance and upkeep of similar facilities and compliance with applicable laws. Necessary documentation to substantiate these claims must be provided.
Technical Requirements
Bidders must adhere to specific technical specifications outlined in the tender documentation, which include:
- Routine maintenance tasks such as cleaning, repairs, and landscaping.
- Availability of skilled personnel familiar with operational guidelines.
- Compliance with safety and hygiene standards as dictated by local regulatory authorities.
Financial Requirements
Financial stability is critical for participation in this tender. Bidders are required to present audited financial statements for the past two years to showcase their financial health. An earnest money deposit (EMD) will also be required to ensure commitment towards the bid.
Document Submission Details
All bidding documents must be submitted electronically through the designated online portal as stipulated in the tender instructions. It is paramount that all required documents are complete and formatted correctly to avoid disqualification.
Special Provisions
This tender invites special consideration for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders eligible under these categories may benefit from certain exemptions in bid deposits or priority in evaluation, as outlined in the tender guidance.
Evaluation Process
The evaluation will be performed based on the criteria set forth in the tender documents. Bids will be assessed on a variety of factors, including technical compliance, financial soundness, and overall value proposition. The submission that best aligns with the scope of work will be favored.
Delivery Locations
Services will be primarily rendered at the premises of the Auditorium Building, Officers Club Building, and Workers Institute, all located within the Chandrapur Area.
Contact Information
For further inquiries regarding the tender, bidders can reach out through the official communication channels provided in the tender announcement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be registered entities with demonstrated experience in facility management services. Potential bidders are required to present relevant credentials and compliance with local laws.
Bidders are expected to furnish a variety of certificates such as business registration documents, experience certifications, and any required compliance certifications as stipulated in the tender guidelines.
The registration process involves creating a profile on the designated online platform that manages the tender submissions. All potential bidders must complete their registrations and upload necessary documentation as per the tender instructions.
All submissions should adhere to specified document formats often stated in the tender documents, generally including PDF, DOCX, and XLSX formats. It is critical to ensure that documents are properly formatted before submission.
Bidders will need to provide a performance security, or bank guarantee, post-award to ensure contract fulfillment. Specific amounts and conditions will be discussed in the tender documents, and compliance with these is necessary for finalizing the agreement.
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