Tender Title: Annual Maintenance Services for Water Purification and Conditioning System (Version 2)

Reference Number: 49cba57

Issuing Authority/Department:

Ministry of Coal, Coal India Limited

Scope of Work and Objectives:

The purpose of this tender is to solicit proposals for annual maintenance services for water purification and conditioning systems used in potable water facilities. This includes systems based on reverse osmosis or UV purification technologies, specifically designed to ensure consistent delivery of clean and safe drinking water. The primary objective is to maintain the functionality and efficiency of these water purification systems through routine servicing and prompt repairs.

Eligibility Criteria:

To be eligible for this tender, bidders must fulfill the following criteria:

• Must be a registered entity compliant with relevant local regulations.
• Proven experience in maintenance services for water purification systems through documented references.
• Must possess valid certifications for the handling and servicing of water treatment technologies, ensuring compliance with health and safety regulations.

Technical Requirements:

Bidders must demonstrate their technical capability in:

• Perform regular checks and maintenance on water purification systems.
• Execute repair works as needed, including replacement of damaged parts.
• Implement effective water quality testing protocols to monitor and ensure compliance with safety standards.
• Maintain comprehensive logbooks of all servicing activities.

Financial Requirements:

Submissions should include a detailed financial breakdown outlining:

• Bidder’s pricing structure for services rendered, including any additional costs for parts or emergency repairs.
• Evidence of financial stability, such as bank statements or other financial documentation.
• A payment schedule should be proposed with clear terms related to milestones.

Document Submission Details:

Proposals must be submitted in specified formats determined by the issuing department. Bidders should ensure:

• All documentation is clear, legible, and properly organized for review and evaluation.
• Relevant certificates supporting eligibility and experience are included.
• Electronic submission methods may be required for specific documents.

Special Provisions:

• Micro, Small, and Medium Enterprises (MSEs) may benefit from specific provisions designed to facilitate their participation in this tender, promoting equitable access to opportunities.
• Startups are encouraged to apply, with provisions in place to support innovative solutions in the maintenance sector aligned with technological advancements.

Evaluation Process:

Proposals will undergo a structured evaluation based on:

• Compliance with eligibility criteria and technical specifications.
• Financial competitiveness and transparency.
• Quality of previous work and references provided.

Delivery Locations:

The maintenance services will be provided at designated facilities where water purification systems are installed by Coal India Limited, across various operational sites.

Contact Information:

For further inquiries, please refer to the contact details provided within the official tender documentation. Potential bidders are encouraged to seek clarification when needed to ensure a complete understanding of all requirements.