Tender Title: Uniform items for Security Personnel of Piparwar Area
Tender Reference Number: b047a152
Issuing Authority: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The objective of this tender is to procure a diverse range of uniform items specifically tailored for the security personnel stationed in the Piparwar area. The total quantity required for the uniform items is 2,546 pieces, which includes essential items like Water Proof Multi Purpose Rain Ponchos, a bag kit universal, as well as various classifications of clothing and accessories such as shirts, trousers, socks, caps, badges, and shoes. This procurement aims to ensure that security personnel are well-equipped, comfortable, and able to perform their duties effectively while adhering to established standards of professionalism and safety.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements, which include:
- Being a registered and legal entity in India with valid documentation.
- Meeting previous supply experience benchmarks as per government procurement guidelines.
- Compliance with local manufacturing provisions, especially concerning Make in India initiatives.
Technical Requirements
The suppliers must adhere to stringent technical specifications for the uniform items. Required attributes may include:
- Fabric composition and quality standards of clothing items such as shirts and trousers.
- Durability and water-resistance characteristics for rain ponchos.
- Specifications on sizes, colors, and additional features as listed in the detailed category description.
Financial Requirements
Bidders are required to present their financial proposals, inclusive of taxes and other applicable charges. Price evaluation considerations will factor in overall cost-effectiveness while ensuring compliance with the technical specifications outlined. Additionally, bidders may be required to submit an Earnest Money Deposit (EMD), which acts as a security against withdrawal from the bidding process.
Document Submission Details
Prospective bidders should submit their proposals electronically as per instructions noted in the tender rush. All documentation must comply with specified formats and standards per the tender requirements, ensuring completeness and clarity of the submitted documents.
Special Provisions
There are specific provisions for Micro, Small, and Medium Enterprises (MSEs) which may include relaxation of eligibility criteria and financial benefits to encourage participation. Startups may also benefit from initiatives that prioritize their involvement, promoting innovation and local manufacturing.
Evaluation Process
The evaluation will consist of an assessment of both technical and financial bids. The bidding process will follow a structured format where compliance with tender specifications is primary, followed by financial evaluation to determine the most advantageous tenders. Notifications of results will be communicated to all bidders involved.
Delivery Locations
Uniform items will be required to be delivered to specified locations in the Piparwar area, aligning with the operational needs of the security personnel and established timelines within the tender document.
Contact Information
For queries or additional clarifications, bidders should reach out to the official contacts at Coal India Limited. Specific contact numbers and email addresses will be outlined in the final tender documentation, ensuring direct communication for timely resolutions.
Tender BOQ Items
39 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity under Indian law, having prior experience in supplying similar items, and demonstrating compliance with national procurement laws. Entities must also align with the government’s ‘Make in India’ initiative to promote local manufacturing.
Bidders are required to provide attestations such as GST registration, and any necessary quality certifications related to textile and material used in the uniforms. Ensuring all required certificates are presented is vital for compliance with the technical specifications stipulated in the tender.
The registration process involves creating an account on the official government e-marketplace (GEM) where the tender is published. Bidders must complete their profile and ensure all necessary documents are uploaded before attempting to submit a proposal.
All submissions must adhere to the prescribed document formats outlined in the tender specifications. Generally, electronic submissions in PDF and Excel formats are preferred, ensuring that all elements of the proposal are clear and organized.
Payments will typically be processed based on the completion of delivery against the purchase order. Bidders must provide compliance with specific performance security requirements as part of their financial proposal, emphasizing their ability to fulfill the contract terms.
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