Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6166497)

Tender Title and Reference Number

Custom Bid for Services - Overhauling of HT, LT boards, and other essential services to carry out during Overhauling of Unit 4 and 6 of MTPS, Mejia - Reference Number: GEM/2025/B/6166497.

Issuing Authority/Department

This tender is issued by the Contracts and Materials Department of the Ministry of Power.

Scope of Work and Objectives

The primary objective of this tender is to solicit proposals for the overhauling of HT (High Tension), LT (Low Tension) boards, and supplementary services essential for Unit 4 and Unit 6 of the Mejia Thermal Power Station (MTPS). The scope will involve a comprehensive assessment and refurbishment of existing electrical boards and associated systems to ensure their optimal performance and reliability.

The selected contractor will be responsible for:

• Conducting detailed inspections of HT/LT boards.
• Executing necessary repairs or replacements.
• Ensuring compliance with industry safety and quality standards throughout the overhauling process.
• Delivering a complete service that enhances operational effectively with minimal downtime.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet the following conditions:

• Must be a registered entity with relevant licenses and accreditation to operate in the electrical engineering sector.
• Experience in managing similar projects, specifically overhauling electrical boards in industrial settings.
• Financial capabilities that demonstrate stability and capacity to undertake the task.

Technical Requirements

Bidders must demonstrate compliance with the following technical specifications:

• Provision of a detailed project plan including timelines and quality management processes.
• Availability of qualified personnel and equipment necessary for the execution of the works.
• Adherence to national and international standards for electrical work.

Financial Requirements

All bidders must provide valid financial documentation including:

• Bank statements for the last one year.
• Proof of profitability or financial stability.
• A detailed pricing structure for provided services, ensuring transparency and competitiveness.

Document Submission Details

Interested bidders are required to submit their proposals in a structured format, including:

• Technical proposal detailing methodologies, timelines, and personnel.
• Financial proposal outlining costs associated with deliverables.
  All submission documents must be in PDF format, ensuring clarity and accessibility.

Special Provisions

There are provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups under this tender. Eligible MSEs and startups can obtain benefits that include:

• Relaxation in eligibility criteria.
• Fee exemptions in the bid submission process.

Evaluation Process

The evaluation of proposals will be undertaken through a two-step process:

1. Assessment of technical proposals to ensure compliance with technical requirements.
2. Examination of financial proposals from only those who pass the technical evaluation stage.

The evaluation committee will score each proposal based on established metrics, focusing on price, technical delivery, and compliance with quality standards.

Delivery Locations

Services under this tender will be executed at the Mejia Thermal Power Station, specifically for Unit 4 and Unit 6. Coordination on-site will be facilitated by the Contracts and Materials Department.

Contact Information

For further inquiries and clarifications, bidders may need to refer to official points of contact provided on the buying agency's webpage or associated borders of the tender documentation.