Tender Title: Custom Bid for Services - Annual Rate Contract of Hydrogen Drier, Package AC, Ductable Split AC, Cassette AC, Window & Split AC Machine

Reference Number: GEM/2025/B/6083529

Issuing Authority

The tender is issued by the Ministry of Power, specifically through the Contracts and Materials department. The objective of this tender is to establish an annual rate contract for maintenance and servicing of various air conditioning systems, including hydrogen driers, to ensure efficient operation over the specified contract period.

Scope of Work and Objectives

The scope of this tender includes the provision of services for the maintenance of Hydrogen Drier, Package AC, Ductable Split AC, Cassette AC, Window AC, and Split AC Machine of various tonnage ratings installed at the DVC KTPS, located in Koderma. The contract will span a duration of 24 months and requires service providers to ensure that all equipment operates efficiently and meets the established performance standards.

Eligibility Criteria

To qualify for this tender, bidders must meet specified eligibility criteria, including valid registration as service providers in the respective domains. Relevant experience in maintaining and servicing HVAC systems, including compliance with safety regulations and standards, is mandatory. Additionally, prospective bidders should demonstrate the capacity to deliver the required services effectively and within stipulated timelines.

Technical Requirements

Bidders are required to meet the following technical requirements:

• Compliance with all pertinent industry standards for HVAC maintenance.
• Possession of necessary certifications and licenses to operate within the jurisdiction.
• Provision of qualified technicians with relevant experience and training in HVAC systems.

Financial Requirements

Bidders should provide valid financial statements and evidence of their ability to meet the contract's financial demands. This includes:

• A detailed breakdown of service costs.
• Any applicable taxes or fees that may apply.
• Evidence of previous successful contracts to demonstrate financial stability.

Document Submission Details

All documents must be submitted electronically through the designated tender portal. Required documentation includes:

• Completed tender forms.
• Technical proposal including qualifications, experience, and resources.
• Financial proposal detailing service costs and any additional charges.

Special Provisions

This tender includes special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions allow for preferential considerations during the evaluation process, aimed at fostering a competitive environment.

Evaluation Process

The evaluation of bids will include assessments based on both technical and financial criteria. Bidders will be evaluated on their qualifications, experience, proposed methodologies, and overall costs. A scoring matrix will be utilized to ensure a transparent and fair selection process.

Delivery Locations

Services will be rendered at the DVC KTPS in Koderma. Bidders must ensure that they can provide timely services at this location, as specified in the tender documentation.

Contact Information

For any queries related to this tender, interested parties may contact the issuing authority through the official communication channels provided on the tender portal.