Tender Title: Custom Bid for Services - ARC for Generator Group
Tender Reference Number: GEM/2025/B/6064924
Issuing Authority/Department: Contracts and Materials, Ministry of Power
Overview
The objective of this tender is to seek qualified vendors for providing Annual Rate Contract (ARC) for the Generator Group along with various equipment, including Motorized Actuator Battery Bank and Battery Charger Electric Laboratory, for the 2X500 MW DVC KTPS Koderma. The services are expected to cover a two-year period, ensuring reliable operations of the power generation facilities.
Scope of Work
The scope of work involves the maintenance, servicing, and supply of parts associated with the Generator Group. This includes ensuring optimal functioning of the equipment, regular inspections, repair services, and the provision of all necessary tools and materials required to sustain the operations. The contractor will be responsible for establishing a streamlined maintenance program that guarantees the safety and efficiency of the power generation units.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Must be a registered entity under appropriate statutory regulations.
- Demonstrable experience in similar service contracts within the energy or power sector.
- Financial capability to execute the services as contracted.
Technical Requirements
Bidders are required to submit detailed technical proposals highlighting:
- The approach to fulfill the scope of work.
- Profiles of key personnel who will be engaged in the contract.
- Previous work experiences and references.
Financial Requirements
Bidders must submit a comprehensive financial proposal outlining:
- Itemized pricing for services and parts.
- Financial statements for the last three years to demonstrate stability and capability.
Document Submission Details
All documents must be submitted in the following formats:
- PDF for technical proposals.
- Excel for pricing details.
Electronic submissions must be sent to the designated email address indicated in the related documents.
Special Provisions
There are specific provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include:
- Price preference norms,
- Relaxed eligibility criteria,
- Support in navigating the bidding process.
Evaluation Process
The evaluation of bids will consist of a two-stage process:
- Technical Evaluation: Assessment of the technical proposals based on predefined criteria.
- Financial Evaluation: Only those bidders who qualify in the technical evaluation will have their financial proposals reviewed.
Delivery Locations
Services will be required at the 2X500 MW DVC KTPS Koderma site, ensuring adherence to location-specific requirements.
Contact Information
For any inquiries, bidders may refer to the official point of contact within the Contracts and Materials Department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
19 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under the statutory regulations of your region. Bidders must demonstrate prior experience in similar service contracts, particularly in the energy or power sector. Additionally, financial stability must be evident through relevant statements from the last three years.
Bidders are expected to provide technical proposals that highlight their methodology in fulfilling the scope of work. This includes presenting profiles of key personnel assigned to the project and showcasing their experiences and capabilities in managing similar projects in the power generation sector.
The financial proposal should give an itemized breakdown of services, parts, and maintenance costs. It is crucial to provide financial statements from the last three years to demonstrate your ability to fulfill the service contract effectively and sustainably.
All required documents must be submitted electronically. Technical proposals should be sent in PDF format, while the financial proposals need to be submitted in Excel format. It is essential to ensure that submissions are sent to the correct email address as indicated in the tender documentation.
Yes, there are special provisions designed to support Micro, Small, and Medium Enterprises (MSEs). Benefits may include price preferences and relaxed eligibility criteria to encourage MSE participation. These initiatives aim to support local businesses and promote a more inclusive bidding process.
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