Hiring of Vehicle for CIBA 2025

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -5 hrs or 50 km,Swift Dizire or Toyata

Chennai, Tamil nadu
Goods
Qty:45
EMD: ₹10,000

Tender Timeline

Tender Issue
May 28, 2025 at 12:14 PM
Corrigendum
June 4, 2025 at 10:53 AM
New Document Added Download

Tender Title: Hiring of Vehicle for CIBA 2025

Reference Number: e4ffbdd7

Issuing Authority: Department of Agricultural Research and Education (DARE), Ministry of Agriculture and Farmers Welfare

Scope of Work and Objectives:
The objective of this tender is to secure the services of a vehicle supplier for the provision of transportation services using Swift Dizire or Toyota Etios (or equivalent vehicles). The vehicles will be contracted for various durations to cater to the operational requirements of the Department of Agricultural Research and Education. The service includes 1 driver per vehicle and aims to ensure safe and efficient transportation for CIBA activities.

Eligibility Criteria:
To qualify for this tender, bidders must be established entities holding valid registration, with experience in providing vehicle leasing or transportation services. The bidders should hold the necessary licenses for operating passenger vehicles and must comply with local transportation regulations.

Technical Requirements:
Bidders are expected to provide vehicles that adhere to the following specifications:

  • Seating capacity: Minimum of 4 passengers.
  • Vehicle types: Swift Dizire, Toyota Etios, or equivalent models.
  • Provision of a qualified and experienced driver.
  • Availability for shifts including 5 hours/50 km, 7 hours/70 km, 10 hours/100 km, and 15 hours/150 km as outlined in the tender requirements.
  • Compliance with applicable safety and quality standards for passenger transportation.

Financial Requirements:
Bidders will need to provide comprehensive financial documentation demonstrating their capability to deliver services under this contract. This includes, but is not limited to:

  • Latest tax clearance certificates.
  • Financial statements for the past three years.
  • Detailed pricing for different service options, including extra charges per kilometer.

Document Submission Details:
All proposals must be submitted in the required format, which includes completed forms, financial documentation, technical specifications, and relevant certifications. Submissions must adhere to the guidelines specified by the issuing authority and should be sent in both physical and digital formats as stipulated by the tender conditions.

Special Provisions:
MSEs (Micro, Small, and Medium Enterprises) may receive support through various benefits aimed at encouraging participation from smaller entities. Additionally, compliance with 'Make in India' initiatives will be a significant criterion for selection, promoting local sourcing of services and materials where possible.

Evaluation Process:
The evaluation of bids will consider both technical and financial aspects to ensure comprehensive assessment:

  • Technical evaluations will verify the compliance of the bidders' offers against the outlined requirements.
  • Financial evaluations will consider the pricing proposals in conjunction with the quality of service offered.

Delivery Locations:
The services will primarily be required across various locations as directed by CIBA operations, with specific locations to be confirmed during the contract award phase.

Contact Information:
For further information or clarification regarding this tender, please contact the Department of Agricultural Research and Education (DARE).

Tender BOQ Items

45 Items
1.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -5 hrs or 50 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:5 hrs or 50 km
15
2.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -7 hrs or 70 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:7 hrs or 70 km
15
3.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -10 hrs or 100 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:10 hrs or 100 km
15
4.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -15 hrs or 150 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:15 hrs or 150 km
15
5.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Extra charges per KM city limit

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra charges per km city limit
15
6.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Extra hour

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra hour
15
7.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Charges per KM for out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:charges per km for out station trip
15
8.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Driver bata for one day out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:driver bata for one day out station trip
15
9.

Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Minimum Out station Kms

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:minimum out station kms
15
10.

Innova crysta or equivalent 1driver ,7 seater -5 hrs or 50 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:5 hrs or 50 km
15
11.

Innova crysta or equivalent 1driver ,7 seater -7 hrs or 70 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:7 hrs or 70 km
15
12.

Innova crysta or equivalent 1driver ,7 seater -10 hrs or 100 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:10 hrs or 100 km
15
13.

Innova crysta or equivalent 1driver ,7 seater -15 hrs or 150 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:15 hrs or 150 km
15
14.

Innova crysta or equivalent 1driver ,7 seater -Extra charges per KM city limit

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra charges per km city limit
15
15.

Innova crysta or equivalent 1driver ,7 seater -Extra hour

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra hour
15
16.

Innova crysta or equivalent 1driver ,7 seater -Charges per KM for out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:charges per km for out station trip
15
17.

Innova crysta or equivalent 1driver ,7 seater -Driver bata for one day out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:driver bata for one day out station trip
15
18.

Innova crysta or equivalent 1driver ,7 seater -Minimum Out station Kms

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:minimum out station kms
15
19.

12-14 Seater AC Tempo traveller or equivalent -5 hrs or 50 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:5 hrs or 50 km
15
20.

12-14 Seater AC Tempo traveller or equivalent -7 hrs or 70 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:7 hrs or 70 km
15
21.

12-14 Seater AC Tempo traveller or equivalent -10 hrs or 100 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:10 hrs or 100 km
15
22.

12-14 Seater AC Tempo traveller or equivalent -15 hrs or 150 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:15 hrs or 150 km
15
23.

12-14 Seater AC Tempo traveller or equivalent -Extra charges per KM city limit

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra charges per km city limit
15
24.

12-14 Seater AC Tempo traveller or equivalent -Extra hour

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra hour
15
25.

12-14 Seater AC Tempo traveller or equivalent -Charges per KM for out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:charges per km for out station trip
15
26.

12-14 Seater AC Tempo traveller or equivalent -Driver bata for one day out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:driver bata for one day out station trip
15
27.

12-14 Seater AC Tempo traveller or equivalent -Minimum Out station Kms

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:minimum out station kms
15
28.

Mini Bus 15 and 21 seater -5 hrs or 50 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:5 hrs or 50 km
15
29.

Mini Bus 15 and 21 seater -7 hrs or 70 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:7 hrs or 70 km
15
30.

Mini Bus 15 and 21 seater -10 hrs or 100 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:10 hrs or 100 km
15
31.

Mini Bus 15 and 21 seater -15 hrs or 150 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:15 hrs or 150 km
15
32.

Mini Bus 15 and 21 seater -Extra charges per KM city limit

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra charges per km city limit
15
33.

Mini Bus 15 and 21 seater -Extra hour

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra hour
15
34.

Mini Bus 15 and 21 seater -Charges per KM for out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:charges per km for out station trip
15
35.

Mini Bus 15 and 21 seater -Driver bata for one day out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:driver bata for one day out station trip
15
36.

Mini Bus 15 and 21 seater -Minimum Out station Kms

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:minimum out station kms
15
37.

Mini Commercial vehicle Tata Ace or equivalent -5 hrs or 50 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:5 hrs or 50 km
15
38.

Mini Commercial vehicle Tata Ace or equivalent -7 hrs or 70 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:7 hrs or 70 km
15
39.

Mini Commercial vehicle Tata Ace or equivalent -10 hrs or 100 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:10 hrs or 100 km
15
40.

Mini Commercial vehicle Tata Ace or equivalent -15 hrs or 150 km

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:15 hrs or 150 km
15
41.

Mini Commercial vehicle Tata Ace or equivalent -Extra charges per KM city limit

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra charges per km city limit
15
42.

Mini Commercial vehicle Tata Ace or equivalent -Extra hour

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:extra hour
15
43.

Mini Commercial vehicle Tata Ace or equivalent -Charges per KM for out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:charges per km for out station trip
15
44.

Mini Commercial vehicle Tata Ace or equivalent -Driver bata for one day out station trip

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:driver bata for one day out station trip
15
45.

Mini Commercial vehicle Tata Ace or equivalent -Minimum Out station Kms

Vehicles are booked based on requirements. If hrs or km exceed limits, extra charges apply as per approved rates ,calculated on per km rate within city limits and hrs charges

Qty:1
Unit:minimum out station kms
15

General Information

Item Category
Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -5 hrs or 50 km , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -7 hrs or 70 km , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -10 hrs or 100 km , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater - 15 hrs or 150 km , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Extra charges per KM city limit , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Extra hour , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Charges per KM for out station trip , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Driver bata for one day out station trip , Swift Dizire or Toyata Etios or equivalent 1driver ,4 seater -Minimum Out station Kms , Innova crysta or equivalent 1driver ,7 seater -5 hrs or 50 km , Innova crysta or equivalent 1driver ,7 seater -7 hrs or 70 km , Innova crysta or equivalent 1driver ,7 seater -10 hrs or 100 km , Innova crysta or equivalent 1driver ,7 seater -15 hrs or 150 km , Innova crysta or equivalent 1driver ,7 seater -Extra charges per KM city limit , Innova crysta or equivalent 1driver ,7 seater -Extra hour , Innova crysta or equivalent 1driver ,7 seater -Charges per KM for out station trip , Innova crysta or equivalent 1driver ,7 seater -Driver bata for one day out station trip , Innova crysta or equivalent 1driver ,7 seater -Minimum Out station Kms , 12- 14 Seater AC Tempo traveller or equivalent -5 hrs or 50 km , 12-14 Seater AC Tempo traveller or equivalent -7 hrs or 70 km , 12-14 Seater AC Tempo traveller or equivalent -10 hrs or 100 km , 12-14 Seater AC Tempo traveller or equivalent - 15 hrs or 150 km , 12-14 Seater AC Tempo traveller or equivalent -Extra charges per KM city limit , 12-14 Seater AC Tempo traveller or equivalent -Extra hour , 12-14 Seater AC Tempo traveller or equivalent -Charges per KM for out station trip , 12-14 Seater AC Tempo traveller or equivalent - Driver bata for one day out station trip , 12-14 Seater AC Tempo traveller or equivalent -Minimum Out station Kms , Mini Bus 15 and 21 seater -5 hrs or 50 km , Mini Bus 15 and 21 seater -7 hrs or 70 km , Mini Bus 15 and 21 seater -10 hrs or 100 km , Mini Bus 15 and 21 seater -15 hrs or 150 km , Mini Bus 15 and 21 seater -Extra charges per KM city limit , Mini Bus 15 and 21 seater -Extra hour , Mini Bus 15 and 21 seater -Charges per KM for out station trip , Mini Bus 15 and 21 seater -Driver bata for one day out station trip , Mini Bus 15 and 21 seater -Minimum Out station Kms , Mini Commercial vehicle Tata Ace or equivalent -5 hrs or 50 km , Mini Commercial vehicle Tata Ace or equivalent -7 hrs or 70 km , Mini Commercial vehicle Tata Ace or equivalent -10 hrs or 100 km , Mini Commercial vehicle Tata Ace or equivalent -15 hrs or 150 km , Mini Commercial vehicle Tata Ace or equivalent -Extra charges per KM city limit , Mini Commercial vehicle Tata Ace or equivalent -Extra hour , Mini Commercial vehicle Tata Ace or equivalent -Charges per KM for out station trip , Mini Commercial vehicle Tata Ace or equivalent -Driver bata for one day out station trip , Mini Commercial vehicle Tata Ace or equivalent -Minimum Out station Kms
Ministry Name
Ministry of Agriculture and Farmers Welfare
Department Name
Department of Agricultural Research and Education (DARE)
Organisation Name
Indian Council Of Agricultural Research (icar)
State
Tamil nadu
City
Chennai

Financial Information

EMD Amount
₹10,000.00
OEM Average Turnover
₹3.00 Lakh (s)
Minimum Turnover
₹3.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Group wise evaluation
Inspection Required
Yes
Technical Clarifications Time
20 Days

Tender Documents

5 Documents
GeM-Bidding-7845758.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for this tender include being a registered entity with the relevant licenses for operating and leasing vehicles. Bidders must prove their ability to provide the specified vehicle types (Swift Dizire, Toyota Etios, or equivalent), demonstrate experience in transportation services, and comply with local regulations for passenger transport.

Bidders must provide a complete set of documents including, but not limited to, valid registration certificates, tax clearance certificates, financial statements for the past three years, and adherence to safety standards. Additional certifications related to vehicle compliance and quality assurance may also be required to align with the stipulations of the tender.

Bidders must complete the registration process through the designated procurement portal, submitting all required documents as per the instructions outlined in the tender notice. Key details include properly completed forms, financial backing, and compliance with the vehicle specifications.

The evaluation process combines both technical and financial aspects to ensure that bids are assessed comprehensively. Technical requirements focus on compliance with specifications and quality standards, while financial evaluations will consider the pricing offers submitted. Each proposal will be critically analyzed to select the best offer for the vehicle hiring contract.

Yes, MSEs have specific provisions and benefits that encourage their participation in government tenders, including exemptions and possible preferences during the evaluation process. This aims to foster an environment that supports smaller enterprises within the transportation service sector, aligning with national initiatives like ‘Make in India’.

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