Tender Title: Hiring of Vehicles for Station Commanders Workshop
Tender Reference Number: 112e50cca
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Hiring of Vehicles for Station Commanders Workshop tender aims to solicit proposals from qualified vendors for the provision of premium and non-premium sedan cars and a 12-seater tempo traveller. The services will be utilized by various departmental officials for official duties. The primary objective is to ensure the availability of reliable and efficient transportation services, allowing smooth conduct of official workshops while adhering to the specified time and distance parameters.
Eligibility Criteria
To qualify for this tender, potential bidders must meet several eligibility requirements that revolve around being a registered entity within the appropriate sector. This includes having the necessary licenses for vehicle operations and documentation proving financial stability. Vendors must also demonstrate experience in providing vehicle hiring services.
Technical Requirements
Bidders must provide a fleet of well-maintained vehicles that meet the designated specifications. The technical requirements include:
- AC Premium Sedan Cars available for hire up to 10 hours or 100 kilometers.
- Additional rates for extra kilometers, extra hours, and night charges.
- Non-AC sedan availability under similar terms.
- For the tempo traveller, specifications should include seating capacity, condition, and facilities available.
Financial Requirements
Financial proposals must be clear and detailed, adhering to the pricing structure defined in the tender documents. Bidders will need to demonstrate their capability to deliver services at competitive rates while ensuring compliance with quality standards.
Document Submission Details
All tender documents must be submitted electronically through the prescribed submission portal. Bid proposals should be complete and include all necessary certificates, registration proofs, and financial statements. Incomplete submissions may be deemed invalid, so adherence to submission guidelines is crucial.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may have certain benefits under this tender. This includes possible preferential rates or relaxed eligibility criteria to encourage participation from smaller entities. Additionally, the tender would comply with any directives under the 'Make in India' policy to enhance local participation.
Evaluation Process
Tenders will be evaluated based on a combination of technical specifications and financial proposals. The evaluation will consider compliance with the outlined requirements, quality of vehicles offered, and the overall pricing structure. The goal is to select a vendor that provides the best value for money while maintaining high service quality.
Delivery Locations
The hired vehicles will service various locations as specified by the Department of Military Affairs, with provisions for flexible delivery points based on operational requirements.
Contact Information
For more inquiries or details about the tender, interested bidders may refer to the official Department of Military Affairs contact page. Specific contact details will be available through the tender notice.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license for vehicle operations, and demonstrating financial stability. Bidders should showcase relevant previous experience in hiring vehicles for official use, ensuring their capability to meet the service demands outlined in the tender.
Bidders must provide a range of vehicles, including AC Premium Sedans, non-AC sedans, and a 12-seater tempo traveller. Vehicles should meet specific hiring conditions, available for 10 hours or 100 kilometers, with adjustable rates for extra kilometers, hours, and night services.
All tender documents must be submitted electronically through the designated online portal. Vendors should ensure that all required documents, including proof of registration, financial statements, and compliance certifications, are included to avoid disqualification due to incomplete submissions.
Yes, provisions exist for MSEs and startups, such as preferential treatment in the evaluation process and relaxed eligibility standards. This is aligned with national policies to promote local entities and enhance participation in government tenders.
The evaluation process will assess proposals based on compliance with the technical specifications, financial competitiveness, and overall service quality. A multidisciplinary committee will review submissions to ensure a fair and transparent selection, aiming to award the contract to the bidder offering the best value while meeting all requirements.
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